Allow user to enable/disable reminders on all received meetings

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Qalvin - 10 Jun 2005 19:23 GMT

Right now the meeting organizer determines whether a meeting requests
includes a reminder alert. Some users want reminders and some don't. I
should be able to say I want reminders on all meeting requests I receive, or
that I want no reminders on any meeting requests I receive.

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Milly Staples [MVP - Outlook] - 11 Jun 2005 15:45 GMT

Then select that option when you receive the meeting request. Just uncheck
any reminder or put one in.

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Milly Staples [MVP - Outlook]

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After furious head scratching, Qalvin asked:

| Right now the meeting organizer determines whether a meeting requests
| includes a reminder alert. Some users want reminders and some don't.
[quoted text clipped - 8 lines]
| button, follow this link to open the suggestion in the Microsoft
| Web-based Newsreader and then click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=870e6dff-1f63-4
770-8a69-ea3e3e6c2dfd&dg=microsoft.public.outlook.calendaring

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Qalvin - 11 Jun 2005 16:56 GMT

That's what I already do and I find it quite tedious. Are you're saying that
instead of me being able to set Outlook to "add reminder to all incoming
meeting requests" and be done with it I need to monitor every meeting request
I get, and instead of just selecting accept/tentative/decline I need to open
it and see if there's a reminder on it and change it if it's not how I want
it? That seems like the kind of manual work computers are supposed to keep
me from having to do.

Wanting reminders or not is inherently an attribute of the meeting
recipient, not the meeting organizer. I find that people either want to be
reminded of their meetings or they don't, regardless of who organized the
meetings. I'd like to be able to tell Outlook that I want to be reminded of
the meetings I need to attend and forget about it, without having to manually
monitor the meeting requests.

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Diane Poremsky [MVP] - 12 Jun 2005 04:56 GMT

what version of outlook? I think Ol2003 removes reminders on received emails
(but maybe it only applies to mail, not meetings.)

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> That's what I already do and I find it quite tedious. Are you're saying
> that
[quoted text clipped - 18 lines]
> manually
> monitor the meeting requests.

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Qalvin - 13 Jun 2005 16:58 GMT

I'm using Outlook 2003 SP1

> what version of outlook? I think Ol2003 removes reminders on received emails
> (but maybe it only applies to mail, not meetings.)

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Qalvin - 17 Jun 2005 02:15 GMT

I found a solution, but it's certainly not elegant. Add the following
VisualBasic script:

Sub ForceSetReminder(Item As Outlook.MeetingItem)
If (False = Item.ReminderSet) Then
Item.ReminderSet = True
Item.GetAssociatedAppointment(False).ReminderMinutesBeforeStart = 15
End If
'MsgBox "Meeting request arrived: " & Item.Subject
End Sub

and create a rule to run it when an appointment arrives. I still don't know
why something like this isn't a basic option in Outlook.

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