Optional attendee in meetings

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Sandy Ellis - 14 Jun 2005 00:50 GMT

What is the intent of this field when setting up meetings? When an organizer
creates a meeting and wishes to include invitees who only want to be notified
of a meeting but don't wish their names appearing as an "optional" attendee,
how does one do it? The Optional field seems to display to invitees?

Reply to this Message

Milly Staples [MVP - Outlook] - 14 Jun 2005 04:26 GMT

Yes, the optional field is meant to display. For instance, if you have a
workgroup and may want a manager to attend to make some decisions the group
is not authorized to make, invite the manager as an optional attendee. This
notifies everyone in the meeting invite that management is coming (Perhaps)
so bring up those items that require vetting from above.

If you truly want to do this and not have any names showing, then try this:
http://www.slipstick.com/calendar/ccmeeting.htm

Signature

Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Sandy Ellis asked:

| What is the intent of this field when setting up meetings? When an
| organizer creates a meeting and wishes to include invitees who only
| want to be notified of a meeting but don't wish their names appearing
| as an "optional" attendee, how does one do it? The Optional field
| seems to display to invitees?

Reply to this Message

Sandy Ellis - 14 Jun 2005 17:56 GMT

Thanks so much. I liked the additional info in Slipstick that adding them as
a Resource attendee is same as a bcc. I always thought Resources had to be
pre-setup by network in order to be selected.

> Yes, the optional field is meant to display. For instance, if you have a
> workgroup and may want a manager to attend to make some decisions the group
[quoted text clipped - 10 lines]
> | as an "optional" attendee, how does one do it? The Optional field
> | seems to display to invitees?

Reply to this Message