prevent calender, notes, contacts etc from sync with server

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John Denley - 24 Jun 2005 11:31 GMT

we have just implemented microsoft exchange at our company, having previously
used a pop mail account via outlook.

we all have personal calendars which we sync with our palm
pilots/blackberries etc and have a LOT of personal data in them all. when we
all connected to exchange for the first time, it synced ALL our personal
details with the central server.

WE DO NOT WANT THIS TO HAPPEN, but there does not appear to be anyway of
preventing it happening, other than having personal folders with all this
data in it, but then the integration doesnot work as well as before. There
are plenty of options for filtering the data that syncs FROM the server to
the offline outlook,but nothing preventing syncing back the other way.

I would suggest that you allow users to select catgories that they want to
sync with the server. EG if a user sets up a "work" category then this can be
set to sync with the server, but everything else will only appear on ther
users individual laptop.

Thanks,
John
PS any suggestion that leaves personal data on the company server will NOT
be acceptable, we need a way to make the users happy that the only place
thier personal details exist is under thier own control!

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Vince Averello [MVP-Outlook] - 24 Jun 2005 12:00 GMT

You'd have to place the personal data in a PST file. You might want to
remind your users that company resources are just that... company resources.
I work for a Big-4 accounting firm and we have to remind our users
frequently :-)

> we have just implemented microsoft exchange at our company, having
> previously
[quoted text clipped - 23 lines]
> be acceptable, we need a way to make the users happy that the only place
> thier personal details exist is under thier own control!

Reply to this Message

Brian Tillman - 24 Jun 2005 14:58 GMT

> we all have personal calendars which we sync with our palm
> pilots/blackberries etc and have a LOT of personal data in them all.
> when we all connected to exchange for the first time, it synced ALL
> our personal details with the central server.

Exactly as designed.

> WE DO NOT WANT THIS TO HAPPEN, but there does not appear to be anyway
> of preventing it happening, other than having personal folders with
> all this data in it, but then the integration doesnot work as well as
> before.

You seem quite aware of the tradeoffs. You can sync with your delivery
location and that's all, unless you can find some third-party sync tool that
will give you more flexibility.

> I would suggest that you allow users to select catgories that they
> want to sync with the server. EG if a user sets up a "work" category
> then this can be set to sync with the server, but everything else
> will only appear on ther users individual laptop.

Write to outwish at microsoft dot com, but don't hold your breath.

> PS any suggestion that leaves personal data on the company server
> will NOT be acceptable, we need a way to make the users happy that
> the only place thier personal details exist is under thier own
> control!

The _true_ solution is to not allow the employees to use their personal PDAs
in the work environment. If the company finds that productivity increases
with the use of PDAs, then the company should purchase work-only PDAs for
the employees' use. Have them leave their personal PDAs at home.

Signature

Brian Tillman

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JMB - 02 Aug 2005 16:30 GMT

But perhaps the employees do not want to take a company PDA home but would
like to have access to some things like telephone numbers, work rota,
holidays booked etc available at home.

Signature

JMB

> The _true_ solution is to not allow the employees to use their personal PDAs
> in the work environment. If the company finds that productivity increases
> with the use of PDAs, then the company should purchase work-only PDAs for
> the employees' use. Have them leave their personal PDAs at home.

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tbgg - 29 Jun 2005 22:21 GMT

John:

You might look into Intellisync as a 3rd party sync utility. I'm not using
it currently, so I don't know if it can still be set up this way, but the old
version I used to use with my Palm would let me sync any item on the Palm
with the corresponding folder on either the Exchange Server or any PST file
that I had opened in Outlook. So in my case, I synched the Palm Date Book to
my Calendar on the Exchange Server and the Palm Address Book and To Do List
to Contacts and Tasks, respectively, on a local PST that I'd configured in
Outlook.

Additionally, I have used the current version of Intellisync to help a user
who wanted to keep certain appointments for her kids on her Palm device and
not sync them to her calendar on the Exchange Server, but sync her regular
work-related appointments normally. We did that by creating the kids'
appointments on the Palm, marking them Private, and turning on the option not
to sync Private items (or maybe it was just private appointments). Since
Tasks and Contacts can also be marked Private, it might be worthwhile for you
to investigate whether this Intellisync feature applies *only* to
appointments on the calendar, or whether it can be used to filter out
Contacts and Tasks that are marked Private as well.

Good luck!

tbgg
TrueBlueGeekGirl

> we have just implemented microsoft exchange at our company, having previously
> used a pop mail account via outlook.
[quoted text clipped - 29 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=8d8f507d-4a66-4
086-a50f-fb1a575ae1ce&dg=microsoft.public.outlook.calendaring

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