How do I accept meeting requests for another's calendar?

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KarnieM - 27 Jul 2005 16:54 GMT

Outlook 2003 / Windows XP: I manage a training room calendar in addition to
my own personal calendar. The Training Room is set up as a mailbox on our
system. To request the training room for a meeting our users set up a meeting
request and "invite" the Training Room to attend the meeting. The request is
delivered to my mailbox. I accept or decline the invitation on behalf of the
Training Room.

Unfortunately, when I accept the request for the Training Room, the meeting
appears on my personal calendar, and not on the Training Room's calendar.

How do I set up delegate permissions or other options in Outlook to make
this work correctly? Thank you.

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Milly Staples [MVP - Outlook] - 28 Jul 2005 05:29 GMT

A better method is described on these pages:
http://www.slipstick.com/calendar/skedresource.htm

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, KarnieM asked:

| Outlook 2003 / Windows XP: I manage a training room calendar in
| addition to my own personal calendar. The Training Room is set up as
[quoted text clipped - 9 lines]
| How do I set up delegate permissions or other options in Outlook to
| make this work correctly? Thank you.

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KarnieM - 02 Aug 2005 15:34 GMT

I appreciate the suggestion, but setting it up as a Resource presumes
automatic acceptance or declining of an appointment, as I understand it. As
the manager of the schedule, I need the ability to accept or decline based on
a number of factors precluding automatic acceptance.

As I stated earlier, at one time this worked just fine when people "invited"
the Training Room to attend a meeting. As the delegate for the training room,
when I accepted a meeting request for that room, it appeared on the calendar
for the room's exchange account. I know that secretaries do this for their
bosses, so it must be something missing in the setup on my side or the
Training Room's Exchange account. I just can't figure out what.

Thanks for trying to help me.

> A better method is described on these pages:
> http://www.slipstick.com/calendar/skedresource.htm
[quoted text clipped - 12 lines]
> | How do I set up delegate permissions or other options in Outlook to
> | make this work correctly? Thank you.

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Milly Staples [MVP - Outlook] - 02 Aug 2005 15:57 GMT

What other "factors?"

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| I appreciate the suggestion, but setting it up as a Resource presumes
| automatic acceptance or declining of an appointment, as I understand
[quoted text clipped - 36 lines]
||| How do I set up delegate permissions or other options in Outlook to
||| make this work correctly? Thank you.

Reply to this Message