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MS Office Forum / Outlook / Calendaring / October 2005Labels for appointments
Is it possible to automate the Labelling of appointments. for example can i set an automatic colour for a specific category or type of appointment? we have 2003 for outlook and exchange. Thanks Tony You can use views to set them, but they only display when you use the view.  SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ > Is it possible to automate the Labelling of appointments. > for example can i set an automatic colour for a specific category or type [quoted text clipped - 3 lines] > Thanks > Tony Thanks but i am not sure what you mean - i may have not been clear in what i meant. If i enter an appointment under a specific category for example how can i set the calender to show all appointments for that category in, for example, brown? > You can use views to set them, but they only display when you use the view. > [quoted text clipped - 5 lines] > > Thanks > > Tony Use Automatic Formatting and set your criteria using the options in the dialog box. For instance, I changed one of my labels to Sports and Entertainment, and set the criteria for Contains Dodgers,Braves,Lakers,Packers,Rams, etc. - If I then enter an appointment (calendar-updates in this case) all of the items that have those words in them show in the specified color. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Tony Houston asked: | Thanks but i am not sure what you mean - i may have not been clear in | what i meant. [quoted text clipped - 23 lines] ||| Thanks ||| Tony Thanks for your help. I understand what you say but must be doing something wrong. Just for clarity i right click on appointment and select Automatic Formatting, add a rule for this view(called say education). Select a label (say business). click conditions, search for word (say Basic) in subject field, click more choises tab and select category (say education) and click OK. Nothing appears to happen Does the search for word have to be exact or can you use wildcards? Will this then up date all appointments previous;y created with above criteria. Sorry to be a pain but would like to get this right. Thanks > Use Automatic Formatting and set your criteria using the options in the > dialog box. [quoted text clipped - 31 lines] > ||| Thanks > ||| Tony Create a custom view (http://www.outlook-tips.net/howto/custom_views.htm) and set up an automatic formatting rule to use a label color on all items meeting specific conditions - categories or whatever. As long as the view is active, the items will be displayed with that color label. The filter does not accept wildcards, but it uses partial words if you choose 'contains' as the condition. SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ > Thanks for your help. I understand what you say but must be doing > something [quoted text clipped - 51 lines] >> ||| Thanks >> ||| Tony I too have this question, and these answers aren't clear to me, I am not a technical genius, but almost there. I want to attach a label color to my categories, so that when I enter new appointments and select the category they should be in, it will automatically attach that color label to them. I am not understanding from these replies exactly how to do that. Can anyone clarify it? Thank you. > Create a custom view (http://www.outlook-tips.net/howto/custom_views.htm) > and set up an automatic formatting rule to use a label color on all items [quoted text clipped - 59 lines] > >> ||| Thanks > >> ||| Tony Hello I figured it out....in 2003, if you are in the Calendar view and right click then go to Automatic Formating, there it lets you choose the Category and apply a formatting rule to it (adding the label). For those interested, open Automatic Formatting, choose ADD, name it whatever you want, say Birthday, choose the label you want associated with birthdays, then click on Conditions and on the 2nd tab (More Choices Tab) click Categories and select Birthdays. That is it, click OK to get out of it and when you get back to the first box, you can add the rest following the same steps. > I too have this question, and these answers aren't clear to me, I am not a > technical genius, but almost there. [quoted text clipped - 67 lines] > > >> ||| Thanks > > >> ||| Tony
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