Move Appointment from Exchange Server to PST

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John Schneider - 02 Sep 2005 17:31 GMT

Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days
before adding my previous PST file via Data File Management. I now have that
PST file set as my mail delivery location. Before adding the PST file, I
received a recurring meeting/appointment that is in the calendar on the
Exchange server group. All my other meetings/appointments are in the PST
file. I'm trying to move the one recurring meeting from the server group to
the PST group.

I go to the Calendar view, and under "My Calendars" I check both "Calendar
in Mailbox xyz" and "Calendar". On the right side I then can see both
calendars. I try to drag and drop the meeting from one to the other, but get
the message "Can't move the items. You cannot move one occurrence of an
appointment series to a different folder. To move a recurring appointment,
you must move the original appointment or copy the single occurrence and move
the copy."

I have gone back to the original appointment and tried to move it, but get
the same error. How do I move the appointment and keep the recurrence in
tact?

Thanks

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Brian Tillman - 02 Sep 2005 18:51 GMT

> Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few
> days before adding my previous PST file via Data File Management. I
> now have that PST file set as my mail delivery location.

With this setting, your collegues can no longer see your calendar free/busy
information and you'll not be able to view anything via Outlook Web Access
if your site uses that at all. You can have a PST in your profile while
still keeping Exchange as the delivery location, if that's what suits you.

> I go to the Calendar view, and under "My Calendars" I check both
> "Calendar in Mailbox xyz" and "Calendar". On the right side I then
[quoted text clipped - 3 lines]
> To move a recurring appointment, you must move the original
> appointment or copy the single occurrence and move the copy."

Did you try to COPY instead of MOVE?

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Brian Tillman

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John Schneider - 02 Sep 2005 20:08 GMT

> > Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few
> > days before adding my previous PST file via Data File Management. I
[quoted text clipped - 4 lines]
> if your site uses that at all. You can have a PST in your profile while
> still keeping Exchange as the delivery location, if that's what suits you.

Good point Brian, I had not thought of that ramification. I have been using
the PST file as the delivery location for years now, but can't remember why I
set it up that way initially. I don't remember having anyone mention before
that they could not see my schedule. So, in order to keep the mail going to
the Inbox in my PST file while keeping my calendar accessible by everyone,
I'm assuming that I would have to:
1) Set the global inbox as the delivery location.
2) I have a bunch of rules moving specific senders & subjects to certain
folders. I'd have to change the rules to look in the global Inbox, then have
a final rule that moves any messages not caught by the above rules to the PST
Inbox.
3) Move all meetings/appointments to the global calendar, which brings me
back to the same issue, i.e. moving items from one calendar to the other.

> > I go to the Calendar view, and under "My Calendars" I check both
> > "Calendar in Mailbox xyz" and "Calendar". On the right side I then
[quoted text clipped - 5 lines]
>
> Did you try to COPY instead of MOVE?

I tried that just now. I can copy/paste, but the recurrence information
seems to be lost. Looks like I'd have to do the copy, then manually go into
each item and reset the recurrences. Given the number of standing
meetings/conference calls/appointments I have, that is going to be very
tedious. There just HAS to be a way to move from one calendar to the other!

Thanks,
John Schneider

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Brian Tillman - 02 Sep 2005 20:42 GMT

> So, in order to keep the mail going to the Inbox in my PST file while
> keeping my calendar accessible by everyone, I'm assuming that I would
[quoted text clipped - 6 lines]
> brings me back to the same issue, i.e. moving items from one calendar
> to the other.

Sounds right. I don't know why you wouldn't be able to move items. I tried
it myself and it works fine for me. Did you try copy instead of move as I
suggested? Keep in mind that you'd be going back the other direction, which
may work while the original doesn't.

It begs the question though: why do you want a PST that mirrors the Exchange
server? I use Exchange and a PST because I have to. Our admins put a 50 MB
limit on mailboxes and I have to move messages in order to keep from filling
up the mailbox, but everything else (Contacts, Calendar, Notes, etc.) remain
on the Exchange server.

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Brian Tillman
--
Brian Tillman

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Diane Poremsky [MVP] - 04 Sep 2005 04:24 GMT

I wonder if it's because the pst is ansi and the ost is Unicode - there are
some issues moving items between different formats of the message stores,
but I thought allwere fixed in sp1.

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Diane Poremsky [MVP - Outlook]
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> Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days
> before adding my previous PST file via Data File Management. I now have
[quoted text clipped - 22 lines]
>
> Thanks

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John Schneider - 06 Sep 2005 15:20 GMT

This is really bizarre. If I try to drag-and-drop, I get the error. If I
click on the item, then use the menus (Edit, Move to Folder), it works fine.

BTW, how do I tell if the PST is ansi or Unicode?

Thanks for the reply,
John

> I wonder if it's because the pst is ansi and the ost is Unicode - there are
> some issues moving items between different formats of the message stores,
[quoted text clipped - 26 lines]
> >
> > Thanks

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Brian Tillman - 06 Sep 2005 18:08 GMT

> BTW, how do I tell if the PST is ansi or Unicode?

Right-click the root of the PST, choose Properties and click Advanced. The
Format field will indicate 97-2002 format if it's ANSI.

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Brian Tillman

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John Schneider - 07 Sep 2005 14:25 GMT

> > BTW, how do I tell if the PST is ansi or Unicode?
>
> Right-click the root of the PST, choose Properties and click Advanced. The
> Format field will indicate 97-2002 format if it's ANSI.

It just shows "Personal Folders File".

Thanks

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Diane Poremsky [MVP] - 07 Sep 2005 15:44 GMT

Unless you made the pst in Outlook 2003, it's the older format (ANSI).

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>> > BTW, how do I tell if the PST is ansi or Unicode?
>>
[quoted text clipped - 4 lines]
>
> Thanks

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Brian Tillman - 07 Sep 2005 16:09 GMT

> It just shows "Personal Folders File".

Then it's Unicode.

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Brian Tillman

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Diane Poremsky [MVP] - 07 Sep 2005 01:37 GMT

if I recall, move worked correctly - do you have sp1 installed?

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> This is really bizarre. If I try to drag-and-drop, I get the error. If I
> click on the item, then use the menus (Edit, Move to Folder), it works
[quoted text clipped - 47 lines]
>> >
>> > Thanks

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John Schneider - 07 Sep 2005 14:24 GMT

Yes. The version shows (11.6359.6408) SP1

> if I recall, move worked correctly - do you have sp1 installed?
>
[quoted text clipped - 49 lines]
> >> >
> >> > Thanks

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