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MS Office Forum / Outlook / Calendaring / September 2005Exporting Private Appointments
Is there a way to export just private appointments to another calendar?  SignatureRuss > Is there a way to export just private appointments to another > calendar? What I did was this: I added "Sensitivity" to the headers with Field Chooser and then, in a By Category view, clicked View>Arrange By>Custom. I clicked Group and selected "Sensitivity", which separated all the Private appointments. I then created selected the "Private" category and clicked Edit>Copy to Folder, specified another calendar as the destination, and clicked OK. All the private appointments were copied to that other calendar. SignatureBrian Tillman I cannot find how to get to where field chooser option is available to add sensititivity to appointments or meetings? SignatureRuss > > Is there a way to export just private appointments to another > > calendar? [quoted text clipped - 6 lines] > clicked OK. All the private appointments were copied to that other > calendar. > I cannot find how to get to where field chooser option is available > to add sensititivity to appointments or meetings? Right-click on the header bar and Field CHooser should be there. Select the field you want and drag it to the header bar. SignatureBrian Tillman What if the calendar is on a personal computer at home outside a companies firewall? I cannot directly export to another calendar. Is the a way to export from one...create a file that then could be imported to another. SignatureRuss > > Is there a way to export just private appointments to another > > calendar? [quoted text clipped - 6 lines] > clicked OK. All the private appointments were copied to that other > calendar. > What if the calendar is on a personal computer at home outside a > companies firewall? I cannot directly export to another calendar. > Is the a way to export from one...create a file that then could be > imported to another. Create a new PST (File>New>Outlook Data File) and create a calendar colder in it. Select the private appointments as I already described and copy them to that new calendar folder. When the copy completes, close the PST (right-click the root and choose Close) and close Outlook. That PST can then be placed on some transport medium like a diskette (if small enough), a zip disk, a CD, or what have you. It can even be mailed, but you may have to modify its extension before mailing and remodify it after extraction at the receiving end. SignatureBrian Tillman Thanks. I successfully created the pst folder and calendar. Copied my private appointments to this new calendar, closed the folder, closed outlook, and transfer the pst to a memory stick. I will let you know how the process ends up when I take the file home to move these appointments to my home calendar this weekend. SignatureRuss > > What if the calendar is on a personal computer at home outside a > > companies firewall? I cannot directly export to another calendar. [quoted text clipped - 9 lines] > to modify its extension before mailing and remodify it after extraction at > the receiving end.
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