Permissions - allow default of private

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D - 03 Oct 2005 00:46 GMT

Especially with respect to sharing calendar and contacts, should be able to
keep all private as a default. Then allow either individual appointments and
contacts to be "public" and/or appointments and contacts meeting specific
crtiteria, eg. those in a specific category. This would be as an alternative
to having to mark many items private. When people use Outlook personally as
well as in business and share a single calendar. Preferable to maintaining 2
calendars.

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Milly Staples [MVP - Outlook] - 03 Oct 2005 04:27 GMT

If you are using Outlook in a business setting, ALL of your Outlook data
belongs to the employer by default. After all, it is their software, their
license, and their computers.

If you want to schedule personal/private items, keep it on your calendar at
home or mark it private on your work calendar.

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, D asked:

| Especially with respect to sharing calendar and contacts, should be
| able to keep all private as a default. Then allow either individual
[quoted text clipped - 11 lines]
| button, follow this link to open the suggestion in the Microsoft
| Web-based Newsreader and then click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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D - 03 Oct 2005 05:15 GMT

Milly
thanx for your comment. In this case I've been using my licensed Outlook
on my computer & Pocket PC for over a decade. The company adoption of
Outlook is new. I'm looking for a reasonable workaround - I have over a
thousand entries in the contact list!!! I did see a feature to allow a
second calendar - that will help but frankly my doctors are none of their
business.

> If you are using Outlook in a business setting, ALL of your Outlook data
> belongs to the employer by default. After all, it is their software, their
[quoted text clipped - 20 lines]
> |
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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Brian Tillman - 03 Oct 2005 16:11 GMT

> In this case I've been using my licensed
> Outlook on my computer & Pocket PC for over a decade.

So, this is your own PC and not a company asset? And they let you bring it
into work and hook it up to their network? Wow!

> The company
> adoption of Outlook is new. I'm looking for a reasonable workaround
> - I have over a thousand entries in the contact list!!! I did see a
> feature to allow a second calendar - that will help but frankly my
> doctors are none of their business.

Then they shouldn't be on the Exchange-hosted calendar.

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Brian Tillman

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kj - 03 Oct 2005 05:57 GMT

Respectfully disagree. Employers in fact have many rights to the information
transmitted or stored on systems and networks owned and operated by the
employer, but "ownership" of the data is not an absolute or automatic
default. Many employees have not signed away legal rights to creative,
copyrighted, patented, or intellectual property.

Clearly marking such data as private would be the prudent thing to do,
completely separate if the employers policy warrants.

Signature

/kj

> If you are using Outlook in a business setting, ALL of your Outlook data
> belongs to the employer by default. After all, it is their software, their
[quoted text clipped - 21 lines]
> |
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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Milly Staples [MVP - Outlook] - 03 Oct 2005 22:26 GMT

While yours is the reasonable expectation, employers have a distinctly
different expectation.

If you are using their equipment that they supply to you for work-related
business and do NOT specifically include in their HR policies a statement
allowing "reasonable and infrequent use" of company assets for personal
business, you best believe that any transgression, including storing
non-business data on their systems, may include severe disciplinary action.

Signature

| Respectfully disagree. Employers in fact have many rights to the
| information transmitted or stored on systems and networks owned and
[quoted text clipped - 29 lines]
||| the button, follow this link to open the suggestion in the Microsoft
||| Web-based Newsreader and then click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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kj - 04 Oct 2005 01:16 GMT

And to that 'expectation' almost every employeer has employement contracts
or agreeements that specifically state what is permited and was is not
including resulting actions for non comliance.

However, my point is to the ownership of data, not use of systems. Not a
lawyer, not pretending to be one, but I am currently working with one to
help them comply with court orders and such. Apparently the data ownership
issue is much more vague than comliance to the acceptable use policy. The
point being employers should not necessarily take the position that they
"own" all data that traverses or resides on their systems. - Get the company
lawyer involved in this before it goes to court.

Signature

/kj

> While yours is the reasonable expectation, employers have a distinctly
> different expectation.
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> ||
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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D - 04 Oct 2005 04:06 GMT

Interesting points, Let me clarify the present situation. I have been using
Outlook for many years on my home PC and my Pocket PC. A few years ago I
added the data to the company laptop. It is only now that the company
network is switching to Outlook. It is burdesome to have to mark all
existing contacts and calendar items as private. Only a small subset is
company business. Company has been advised of the situation and will
authorize use of my MSASYNC software for the Pocket PC.

What we are looking for is a workaround allowing selective authorization for
access/sharing purposes. I just upgraded from 2000 to 2003 and Exchange is
new. Looking for guidance with dual calendars, permissions, privacy,
sharing, etc. Would like to be able to mark certain categories for network
sharing, with default being permission denied or private.

> And to that 'expectation' almost every employeer has employement contracts
> or agreeements that specifically state what is permited and was is not
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> > ||
> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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kj - 04 Oct 2005 06:01 GMT

In light of what I've recently learned, I'm not qualified to counsel you or
your company on legal data ownership. In liew of competent legal advise, I'd
suggest keeping personal data physically separate. If you own your laptop
that is used on the company network then that should suffice. You could also
sanitize the data for personally sensitive information prior to transferring
it to the company contacts/ calendar folders.

Marking items private just isn't the same as 'classifying the security /
sensitivity context of the data.

Signature

/kj

> Interesting points, Let me clarify the present situation. I have been
> using
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>> > ||
>> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=6e3612d3-4b8b-4
20f-982c-06cbc28898b3&dg=microsoft.public.outlook.calendaring

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