public folder calendar - Labels, Categories, Automatic Formatting

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LostButFound - 07 Oct 2005 22:55 GMT

I'm preparing to use a calendar on a public folder as an easy way for my team
to record projects they are working on. I created labels to assign a color
to each of their names. Labels appears to be global to the calendar
(everyone can see the labels I have created - and they can't change them). I
would like to use Categories so that they can choose from a list of project
types, but it appears that Categories are local to my profile, not global to
all users of the calendar. Automatic Formatting also appears to be local.

Is there any way for me to make Categories and Automatic Formatting rules
that can be used by all "Authors" of the calendar?

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Sue Mosher [MVP-Outlook] - 07 Oct 2005 23:29 GMT

The pick list of categories is local to your Windows login, but that really has no bearing on what categories go on any given item. Any user can put any category on it. If you want to provide a list for that folder, you can do it with a custom form -- see http://www.outlookcode.com/d/forms/reqcat.htm

Automatic formatting rules are specific to the particular folder view. Only folder owners can create new named views that are available to everyone. Normal users can create views, but they apply only to themselves.

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Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> I'm preparing to use a calendar on a public folder as an easy way for my team
> to record projects they are working on. I created labels to assign a color
[quoted text clipped - 6 lines]
> Is there any way for me to make Categories and Automatic Formatting rules
> that can be used by all "Authors" of the calendar?

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LostButFound - 07 Oct 2005 23:46 GMT

Sue,

Thanks for your quick response! The reqcat custom form looks like it
applies to contacts - can I really apply it to a calendar entry?

> The pick list of categories is local to your Windows login, but that really has no bearing on what categories go on any given item. Any user can put any category on it. If you want to provide a list for that folder, you can do it with a custom form -- see http://www.outlookcode.com/d/forms/reqcat.htm
>
[quoted text clipped - 10 lines]
> > Is there any way for me to make Categories and Automatic Formatting rules
> > that can be used by all "Authors" of the calendar?

Reply to this Message

Sue Mosher [MVP-Outlook] - 07 Oct 2005 23:58 GMT

Yes, but on a custom page. You can't modify the main appointment form page.

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> Sue,
>
[quoted text clipped - 4 lines]
>>
>> Automatic formatting rules are specific to the particular folder view. Only folder owners can create new named views that are available to everyone. Normal users can create views, but they apply only to themselves.

>> > I'm preparing to use a calendar on a public folder as an easy way for my team
>> > to record projects they are working on. I created labels to assign a color
[quoted text clipped - 6 lines]
>> > Is there any way for me to make Categories and Automatic Formatting rules
>> > that can be used by all "Authors" of the calendar?

Reply to this Message

LostButFound - 10 Oct 2005 20:07 GMT

Thanks - I tried your form on Contacts and it appears to be working!

> Yes, but on a custom page. You can't modify the main appointment form page.
>
[quoted text clipped - 17 lines]
> >> > Is there any way for me to make Categories and Automatic Formatting rules
> >> > that can be used by all "Authors" of the calendar?

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