Auto Accept - Bypass Block Recurring meeting!

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Bob Smith - 17 Nov 2005 16:25 GMT

..We are running Exchange and Outlook 2003 and have some meeting rooms setup
to Auto Accept meeting request, declining reocurring meetings. This seems to
work fine. If an individual selects the room as a resourse. The user gets a
popup stating that they can't booka reoccuring meeting. Which is what we
want!

The problem is however that the Default permissions on the meeting room
calendar is "Author" for it to work. This gives the users the ability to open
the calendar directly (File>Open>Other Users Folders) and book a reoccuring
meeting directly.

Is there a way to stop them doing this?

Thanks for your help

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Milly Staples [MVP - Outlook] - 18 Nov 2005 00:32 GMT

Training and disciplinary action if it happens again. You cannot keep
employees from trying to work around your technological blocks so informing
them that it is that way for a reason and expect them to conform or else is
a great motivator.

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Milly Staples [MVP - Outlook]

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After furious head scratching, Bob Smith asked:

| ..We are running Exchange and Outlook 2003 and have some meeting
| rooms setup to Auto Accept meeting request, declining reocurring
[quoted text clipped - 10 lines]
|
| Thanks for your help

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Bob Smith - 18 Nov 2005 02:25 GMT

hi Milly

Thanks for the tip. I would love to trust people in the manner you do.
However experience tells me otherwise. If it's something that can be
exploited it will be.

> Training and disciplinary action if it happens again. You cannot keep
> employees from trying to work around your technological blocks so informing
[quoted text clipped - 15 lines]
> |
> | Thanks for your help

Reply to this Message

Diane Poremsky [MVP] - 18 Nov 2005 00:40 GMT

you could try removing the check from show folder in the permissions
dialog - I don't think it will mess up the permissions needed for
autoaccept.

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Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
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> ..We are running Exchange and Outlook 2003 and have some meeting rooms
> setup
[quoted text clipped - 15 lines]
>
> Thanks for your help

Reply to this Message

Bob Smith - 18 Nov 2005 02:25 GMT

Thanks Diane I will try that out.

Thanks

> you could try removing the check from show folder in the permissions
> dialog - I don't think it will mess up the permissions needed for
[quoted text clipped - 19 lines]
> >
> > Thanks for your help

Reply to this Message