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MS Office Forum / Outlook / Calendaring / November 2005

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Export (save) calendar

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Brent - 29 Nov 2005 16:40 GMT
Can I export (or save) a specific calendar month to another person?  I do not
want to export it as an Excel file.  I thought you could export it as it
appears on my screen.  We do not have an Exchange Server.
Sue Mosher [MVP-Outlook] - 29 Nov 2005 17:23 GMT
By export to another person, do you mean send the calendar? The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> Can I export (or save) a specific calendar month to another person?  I do not
> want to export it as an Excel file.  I thought you could export it as it
> appears on my screen.  We do not have an Exchange Server.

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