You could insert an Item (being the appointment time) or invite them to a
meeting.

 Judy Gleeson [MVP Outlook]
 Acorn Training and Consulting
 www.acorntraining.com.au

 Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 > We preschedule appointments for clients.  Is there a way to merge our
 > calendars into a form to mail to our clients to let them know their
 > appointment time?