 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Calendaring / May 2006Public Folder Calendars - Viewing Tentative Messages
Some users have reported that after viewing tentative or cancelled items in Public Folder calendars for Meeting Rooms, these items appear in their personal calendars automatically, even though they have not been invited to these meetings. Is there a way of preventing this from happening? We have an Exchange 2000 server and are using Outlook 2003. Any help you could give would be appreciated. I've heard other reports of this but have not been able to duplicate it. If you can provide exact steps to replicate the behavior, it would be a great help. Maybe it has something to do with how the appointments were added to the PF calendars?  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Some users have reported that after viewing tentative or cancelled items in > Public Folder calendars for Meeting Rooms, these items appear in their [quoted text clipped - 4 lines] > > Any help you could give would be appreciated. Hi Sue, Thanks for the fast reply to my query, I think the way they create these appointments is from their own calendars (for tracking purposes) and adding the Meeting Room as a resource. This creates a tentative appointment in the Public folder's calendar, until another user accepts the meeting request on behalf of the meeting room. As said previously, when another user (who has not been invited to the meeting) reviews the appointment in the public folder calendar, this meeting is automatically copied in to their personal calendar, and when they attempt to delete the meeting from their personal calendar are asked if they want to send a response to the meeting organiser/or to just delete the meeting with no response. Hope this is the sort of information that you're after..... Best wishes, Guy > I've heard other reports of this but have not been able to duplicate it. If you can provide exact steps to replicate the behavior, it would be a great help. Maybe it has something to do with how the appointments were added to the PF calendars? > [quoted text clipped - 6 lines] > > > > Any help you could give would be appreciated. We have the same problem with a public calendar folder of a meeting room. I was told to check if the users who get the copy of the meeting are set as authers or editors of the folder, but that didn't fix the problem. It happens randomly. > Hi Sue, > [quoted text clipped - 27 lines] > > > > > > Any help you could give would be appreciated. What are the exact symptoms of your problem? And in what version, including build number, of Outlook? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "" <@discussions.microsoft.com> wrote in message news:A7A864C8-DDA5-4217-8B5C-41CCEA5C4526@microsoft.com... > We have the same problem with a public calendar folder of a meeting room. I > was told to check if the users who get the copy of the meeting are set as > authers or editors of the folder, but that didn't fix the problem. > It happens randomly. Outlook version 2003 standard 11.8002.6568 SP2 the users of the public folder (calender) are difened as authers of the folder. when double clicking on an event/meeting in the public folder, they find it in their own calender, even though they just wanted to view the details of the meeting, and they were not invited to it. > What are the exact symptoms of your problem? And in what version, including build number, of Outlook? > > > We have the same problem with a public calendar folder of a meeting room. I > > was told to check if the users who get the copy of the meeting are set as > > authers or editors of the folder, but that didn't fix the problem. > > It happens randomly. In answer to Sue, we are using Outlook 2003 Professional 11.8002.6408 SP1, and again the users have author rights to the public folder. The symptoms are the same as decribed by אסף. > Outlook version 2003 standard 11.8002.6568 SP2 > the users of the public folder (calender) are difened as authers of the [quoted text clipped - 9 lines] > > > authers or editors of the folder, but that didn't fix the problem. > > > It happens randomly. So, when a user double-clicks an appointment in this calendar folder in the Public Folders hierarchy, the user gets a copy of the appointment on their own mailbox Calendar folder? How were these appointments created? Directly in the folder or by inviting the public folder to a meeting? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > In answer to Sue, we are using Outlook 2003 Professional 11.8002.6408 SP1, > and again the users have author rights to the public folder. The symptoms are [quoted text clipped - 13 lines] >> > > authers or editors of the folder, but that didn't fix the problem. >> > > It happens randomly. I am also having this issue. And it also seems to happen randomly. Not sure if the calendar is a "public folder" calendar but it is for a meeting room that I'm in charge of. People set up meeting requests and "invite" the room so they can reserve the room. The Meeting Room is like another "user", it has its own inbox, calendar, deleted items, tasks, etc. I just have the inbox and calendar listed in my Outlook shortcuts so I can see when something shows up in the inbox (the number shows up for unread items). When I see there is something in the inbox, I open the request and if there are no conflicts, I accept it. Every once in a while, I notice an odd item on my own calendar and it turns out to be a meeting that I accepted for the meeting room. On my calendar, it shows as tenative and that I haven't accepted it yet. On the meeting room calendar, it shows when I accepted and the time as busy. I'm only one with access to view the actual calendar so I know these requests are created from someone elses calendar and they invite the meeting room. I've looked at the requests to see if I can see a difference between one that showed on my calendar and one that did not. I can't see any difference. They always put the meeting room as a required attendee and I always accept the requests the same way. This seemed to start when they upgraded my computer from Windows XP to Windows 2003. I am using Outlook 2003 (11.5608.5606). Is this just some weird quirk I need to get used to? Thanks!! > So, when a user double-clicks an appointment in this calendar folder in the Public Folders hierarchy, the user gets a copy of the appointment on their own mailbox Calendar folder? > [quoted text clipped - 15 lines] > >> > > authers or editors of the folder, but that didn't fix the problem. > >> > > It happens randomly.
|
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.