Preventing conflicting appointments in Public Folder calendar

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Jeff - 07 Feb 2006 03:33 GMT

Is there a way to prevent double-booking of appointments in a shared calendar
within a public folder? In this case, the calendar is used for booking
boardrooms and cannot have duplicate appointments for the same room.

I am not sure if this is a function of the Outlook client or the Exchange
server. If it is server related, the version of Exchange server is 5.5.

Thanks
Jeff

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Milly Staples [MVP - Outlook] - 07 Feb 2006 05:14 GMT

In the public calendar folder options, select the planner options and check
the box to not allow conflicting items.

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
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After furious head scratching, Jeff asked:

| Is there a way to prevent double-booking of appointments in a shared
| calendar within a public folder? In this case, the calendar is used
[quoted text clipped - 7 lines]
| Thanks
| Jeff

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Jeff - 09 Feb 2006 03:32 GMT

Thanks for the reply Millie. I am not clear on the folder options you are
referring to. I have looked at the properties for the Public folder from
within the Outlook 2003 client and cannot find anything close to an option to
not allow conflicting items. Am I looking in the right place or am I missing
something. Keep in mind this resides on an Exchange 5.5 public folder. Can
you provide more details?

Thanks
Jeff

> In the public calendar folder options, select the planner options and check
> the box to not allow conflicting items.
[quoted text clipped - 10 lines]
> | Thanks
> | Jeff

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Simon - 09 Feb 2006 14:09 GMT

I have what I perceive to be exactly the same problem. Rather than using
invites, I have users going into the shared public calendar and creating
appointments there directly. This is my prefered method, but it obviously
bypasses the validation one would get when using the invites system.

I had a look for the option to conflict check, but could not find anything
that came close (bar those for automatically rejecting conflicting invites).

Many thanks in advance for any help you can offer.

Simon

> Thanks for the reply Millie. I am not clear on the folder options you are
> referring to. I have looked at the properties for the Public folder from
[quoted text clipped - 20 lines]
> > | Thanks
> > | Jeff

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Jeff - 09 Feb 2006 14:39 GMT

In my case, the users are for the most part, not using invites but are going
into the shared calendar to create the appointments and are able to create
duplicates. As these are for meeting room bookings, they are in some cases
working against each other and scambliing at the last minute to find meeting
space. Perhaps I am being a little mislead on the amount of people using the
invite method cause why would you book a boardroom if you were able to see it
was already booked? This being the case, is there a way to force the calendar
to reject ALL invites automaticly and force the users to connect to the
calendar to create the appointment?

> I have what I perceive to be exactly the same problem. Rather than using
> invites, I have users going into the shared public calendar and creating
[quoted text clipped - 32 lines]
> > > | Thanks
> > > | Jeff

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Brian - 01 Mar 2006 03:38 GMT

I am dealing with a similar situation.
In my work Outlook there are Public Calendars in the public folders list.
When I enter an event into one of these calendars I do not get a message
stating there is a conflicting event or adjacent event already enter on the
calendar. My own calendar in Outlook does show conflicts when events are
enter at the same time or an adjacent time to an event. Is there a way to
have the conflict or adjacent message appear on these public calendars in the
public folders? I have searched the knowledge base and was unsuccessful
finding any answers. Any help will be greatly appreciated.

> In my case, the users are for the most part, not using invites but are going
> into the shared calendar to create the appointments and are able to create
[quoted text clipped - 42 lines]
> > > > | Thanks
> > > > | Jeff

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Brian - 04 Mar 2006 18:39 GMT

http://support.microsoft.com/kb/260724/en-us

Article shows that Public folders Calendars do not show Free/Busy and this
is by design. Does this mean we are out of luck and there is no workaround
to this MS Outlook design flaw?

> I am dealing with a similar situation.
> In my work Outlook there are Public Calendars in the public folders list.
[quoted text clipped - 52 lines]
> > > > > | Thanks
> > > > > | Jeff

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Sue Mosher [MVP-Outlook] - 20 Mar 2006 15:27 GMT

You need to be using mailbox Calendar folders, not public folders, to get all that functionality

Signature

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> http://support.microsoft.com/kb/260724/en-us
>
[quoted text clipped - 58 lines]
>> > > > > | Thanks
>> > > > > | Jeff

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