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MS Office Forum / Outlook / Calendaring / April 2006Quick way to add user to multiple shared calendars
Is there a quick way to add a user to multiple shared calendars? Example: I have say 10 calendars that are shared amongst staff in a customer services department. New member joins the department and needs access to all calendars. I currently either have to go roun each PC and add the user or if they are remote users log onto a PC as that user and add the new user manually. I am looking for a solution where I can add new user to all 10 calendars at once. Possible? I am running SBS, Exchange 2003, Outlook 2003. Base the permissions on a security group rather than individual names. YOu'll need to work with the network administrator to set up the group and add/remove names, but once you have it set up and are setting permissions using the group, all you'll have to do when someone arrives/leaves is change the group membership. You won't have to touch the folder permissions again.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Is there a quick way to add a user to multiple shared calendars? > [quoted text clipped - 9 lines] > > I am running SBS, Exchange 2003, Outlook 2003. Thanks for the tips! I have a further question. We want all our users to have "Reviewer" rights to everyone's Outlook calendar in our domain. We have set up a Universal Security Group called Calendar Access, and added Domain Users to this group. This works very well in testing! In theory, each user in the company can now manually add in the Calendar Access group to have Reviewer permissions on their calendar. However, I'd like to avoid asking all of our users to do this task themselves. There is a risk that the end users will make a mistake or will not feel they have the technical skills to do this. Is there a way for administrators to automate this procedure, for example by using scripting? I am comfortable using VBScript and WMI. Thanks! > Base the permissions on a security group rather than individual names. YOu'll need to work with the network administrator to set up the group and add/remove names, but once you have it set up and are setting permissions using the group, all you'll have to do when someone arrives/leaves is change the group membership. You won't have to touch the folder permissions again. > [quoted text clipped - 11 lines] > > > > I am running SBS, Exchange 2003, Outlook 2003. Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thanks for the tips! I have a further question. We want all our users to have > "Reviewer" rights to everyone's Outlook calendar in our domain. We have set [quoted text clipped - 8 lines] > administrators to automate this procedure, for example by using scripting? I > am comfortable using VBScript and WMI. Thanks Sue. I'm just reading the PFDAVAdmin documentation now. I got the tool from: http://www.microsoft.com/downloads/details.aspx?FamilyId=635BE792-D8AD-49E3-ADA4 -E2422C0AB424&displaylang=en Yay! > Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders. > > Thanks for the tips! I have a further question. We want all our users to have [quoted text clipped - 9 lines] > > administrators to automate this procedure, for example by using scripting? I > > am comfortable using VBScript and WMI. I also found the following article which is essential reading for people using PFDAVAdmin to share calendar access. http://support.microsoft.com/?kbid=237924 > Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders. > > Thanks for the tips! I have a further question. We want all our users to have [quoted text clipped - 9 lines] > > administrators to automate this procedure, for example by using scripting? I > > am comfortable using VBScript and WMI. > Is there a quick way to add a user to multiple shared calendars? > [quoted text clipped - 7 lines] > I am looking for a solution where I can add new user to all 10 > calendars at once. Possible? Use Security Groups in AD. Set up a security group that represents the collection of employees that should access the calendar. Allow the security group access to the appropriate calendars via the calendar permissons. Then when a new employee joins, you can simply add that person to the appropriate security group and you're all done. SignatureBrian Tillman |
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