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MS Office Forum / Outlook / Calendaring / February 2006looking for guidance - custom appointments
Hello, I have performed some google searches but they returned so many information I am not sure where to begin. In a nutshell: I have a customer where one lawyer's calendar is accessed by 5 collaborators (they add appointments). The environment is SBS 2003, Outlook 2003 and Windows XP SP2. Calendar sharing is enabled and everything is working fine in the standard way. Now the customer has the following question: is it possible to add 3 (alphanumerical) fields to any appointment made by a collaborator in the lawyer's calendar ? is it possible to configure Outlook in such a way that the content of these fields would be automatically displayed (so, in addition of the meeting subject, lcoation, date, etc...) in the standard calendar view. I am an infrastructure guy with fairly good vba skills. I am looking for some guidance about the best way to achieve what the customer is asking for. Any help would be appreciated. Thanks, Xavier > is it possible to add 3 (alphanumerical) fields to any appointment made by a > collaborator in the lawyer's calendar ? Yes, that's possible. > is it possible to configure Outlook in such a way that the content of these > fields would be automatically displayed (so, in addition of the meeting > subject, lcoation, date, etc...) in the standard calendar view. No. The fields you cited are the only ones that the day/week/month view can show.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hello, > [quoted text clipped - 9 lines] > is it possible to add 3 (alphanumerical) fields to any appointment made by a > collaborator in the lawyer's calendar ? > is it possible to configure Outlook in such a way that the content of these > fields would be automatically displayed (so, in addition of the meeting [quoted text clipped - 8 lines] > > Xavier Hi Sue, Thanks for your feedback. May I ask you if the following approach would be valid: 1. using forms to create an additional tab in the standard appointment form. This tab would be used to populate the 3 extra fields 2. using some vba code, when the form is closed, read the content of the field and append them to the appointment subject 3. if 1 and 2 are OK -> how should I deploy the form: on the lawyer PC or on all PCs ? Thanks again for your support. Xavier > is it possible to add 3 (alphanumerical) fields to any appointment made by > a > collaborator in the lawyer's calendar ? Yes, that's possible. > is it possible to configure Outlook in such a way that the content of > these > fields would be automatically displayed (so, in addition of the meeting > subject, lcoation, date, etc...) in the standard calendar view. No. The fields you cited are the only ones that the day/week/month view can show. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hello, > [quoted text clipped - 13 lines] > a > collaborator in the lawyer's calendar ? > is it possible to configure Outlook in such a way that the content of > these [quoted text clipped - 10 lines] > > Xavier Yes, that could work -- if you don't mind a cluttered subject line -- except don't use VBA code, but write VBScript code for the form's Item_Write event handler. The form should be published to the lawyer's Calendar folder and made the default for that folder. The users other than the lawyer will need a registry setting change to allow the code to run on their machines; see http://www.outlookcode.com/d/secforms.htm#mailboxscript SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi Sue, > [quoted text clipped - 58 lines] >> >> Xavier Great ! I'll dig into that immediately. Thanks for your help. Xavier Yes, that could work -- if you don't mind a cluttered subject line -- except don't use VBA code, but write VBScript code for the form's Item_Write event handler. The form should be published to the lawyer's Calendar folder and made the default for that folder. The users other than the lawyer will need a registry setting change to allow the code to run on their machines; see http://www.outlookcode.com/d/secforms.htm#mailboxscript SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi Sue, > [quoted text clipped - 65 lines] >> >> Xavier
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