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MS Office Forum / Outlook / Calendaring / June 2007tentative appointment
Hi all I am working with OUtlook (2003) and exchange server at work. When you send a meeting it only appears as tentative when it is opened (even if with the read pane). Is it possible to make it automatically appear in the calendar as Tentative once the meeting is sent. I tried using a rule to make it mark as read when it enters the inbox but it did not work. Any suggestions (even if the answer is no!!) are gratefully recieved Kind regards Rexmann No, because it's Outlook that tentatively accepts the meeting. If Outlook isn't running, no acceptance.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi all > [quoted text clipped - 11 lines] > > Rexmann Thanks for the reply Sue but Outlook is running - If I send an email to someone and outlook is running on their machine - I want the meeting to appear as Tentative (as it does when the person opens the meeting emails) - This is how it works in Groupwise and I wondered if it was possible to achieve in Outlook. Not sure it is? Kind regards Rexman > No, because it's Outlook that tentatively accepts the meeting. If Outlook isn't running, no acceptance. > [quoted text clipped - 13 lines] > > > > Rexmann The user would need to have Outlook set up to automatically accept requests (and Outlook would need to be idle a short time -- that's when it processes pending requests and responses). It's not something that you as the sender can control. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thanks for the reply Sue but Outlook is running - If I send an email to > someone and outlook is running on their machine - I want the meeting to [quoted text clipped - 24 lines] >> > >> > Rexmann Hi Sue Thanks for the response. The automatically accepting requests is the bit I am having trouble with. I am setting up for the people in my team at work so I don't mind if it is set up on the recieving or sending end. I tried setting up on the recievers account so it will use a rule to mark all new email as read which I thought might then make the appointment appear as tentative but this did not work. How do I set it up on the recieving account to automatically accept the request (as Tentative) Any suggestions greatly appreciated Kind regards Rexmann > The user would need to have Outlook set up to automatically accept requests (and Outlook would need to be idle a short time -- that's when it processes pending requests and responses). It's not something that you as the sender can control. > [quoted text clipped - 26 lines] > >> > > >> > Rexmann Tools | Options | Calendar Options | Resource Scheduling | Autmatically accept meeting requests and proccess cancellations > Hi Sue > [quoted text clipped - 45 lines] > > >> > > > >> > Rexmann Hello all - I'm having the same problem. If I set it up to auto accept thru resource scheduling, it ONLY works if person inviting me lists me as a 'resource'. I've tested it many times. The only way I've been successful with items going to my calendar as automatically tentative is if I click on the email at some point. I don't have to actually read the email, but I do have to stop on it. That defeats the purpose because I want them to show that way even if I don't get to that email. > Tools | Options | Calendar Options | Resource Scheduling | Autmatically > accept meeting requests and proccess cancellations [quoted text clipped - 48 lines] > > > >> > > > > >> > Rexmann Argo, do you have this setting turned on -- Tools | Options | E-mail Options | Tracking Options | Process requests and responses on arrival? That's the setting that turns on the "sniffer" that automatically processes incoming meeting requests. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Hello all - I'm having the same problem. If I set it up to auto accept thru > resource scheduling, it ONLY works if person inviting me lists me as a [quoted text clipped - 3 lines] > to stop on it. That defeats the purpose because I want them to show that way > even if I don't get to that email. |
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