View calendar information from multiple users in one calendars

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Meryl Miller - 24 Apr 2006 18:06 GMT

Hi -

Is there a way to setup a calendar that contains a view of each of the
individual users on our system (this would allow us to print out a single
calendar with what everyone is doing at a given time - we are a small company
and this would be useful).

We are using Microsoft Exchange Server 2003 that comes with Small business
server. Each user is using Outlook 2003.

Thanks for any help,
Meryl

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Judy Gleeson, MVP Outlook - 25 Apr 2006 06:42 GMT

That function is called Group Schedules and is available or your version.
While in the Calendar, click the Group Schedules icon in the toolbar (beside
Today) and make a schedule of your team. You can then open it at any time
to see whether your colleagues are free or busy and if you give each other
permission to Calendars, will even see what they are doing (unless they mark
an individual appointment as Private).

There is a lot of information about Calendar and printing on
www.slipstick.com

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

> Hi -
>
[quoted text clipped - 9 lines]
> Thanks for any help,
> Meryl

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Meryl Miller - 25 Apr 2006 14:01 GMT

Thanks for responding to my question.

I was actually playing with Group schedules yesterday. The main issue that I
ran into using this to solve what we were looking for was that I couldn't
figure out how to display the group schedule in a month (31 day) view. I will
take a look at the website you suggested. If you have any quick suggests to
do this I would appreciate your comments.

Thanks again!
Meryl

> That function is called Group Schedules and is available or your version.
> While in the Calendar, click the Group Schedules icon in the toolbar (beside
[quoted text clipped - 26 lines]
> > Thanks for any help,
> > Meryl

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