restrict meeting requests?

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Rob - 03 May 2006 11:13 GMT

Hi,
I have a senior exec who would like only certain people access to their
calendar & free/ busy info.
I am planning on setting default views on the calendar to 'None' and add-in
select users to view the calendar etc.
What I want to make sure is that when a user who doesn't have any
permissions tries to see the calendar via a meeting request, they do not see
any appointment info. I have tested using the 'private' tickbox with mixed
success:
If an entry is placed in the calendar and subsequently altered to private,
the entry can still be seen.
Conversely, if an entry is initially marked as private then changed to open,
it is not seen.
This is being tested using exch2k , outlook 2k on the exec and outlook97 on
the 'barred user'.
Any thoughts or suggestions?
Cheers

Reply to this Message

Rob - 03 May 2006 12:16 GMT

After further testing by decreasing my free/ busy update times, I'm now in
the situation where both entries are marked as private yet I can still see
that time is busy.
I've set the entry to show as free which is a workaround but I'd like to
know if I can get around not doing that.

> Hi,
> I have a senior exec who would like only certain people access to their
[quoted text clipped - 13 lines]
> Any thoughts or suggestions?
> Cheers

Reply to this Message

Sue Mosher [MVP-Outlook] - 03 May 2006 13:19 GMT

Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled.

Signature

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> After further testing by decreasing my free/ busy update times, I'm now in
> the situation where both entries are marked as private yet I can still see
[quoted text clipped - 19 lines]
>> Any thoughts or suggestions?
>> Cheers

Reply to this Message

Rob - 03 May 2006 13:39 GMT

Thanks Sue, I thought this may be the case (after all it is collaboration
software!). I just needed to double check befoer I report back with some
workarounds - like i said, the exec wants to see if cerain users cannot see
her calendar entries AT ALL.
Cheers

> Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled.
>
[quoted text clipped - 21 lines]
> >> Any thoughts or suggestions?
> >> Cheers

Reply to this Message

Sue Mosher [MVP-Outlook] - 03 May 2006 14:30 GMT

That's not possible in today's versions, but Outlook 2007 + Exchange 2007 will offer that option as part of more granular free/busy permissions settings. Perfect for the busy, yet secretive exec!

Signature

> Thanks Sue, I thought this may be the case (after all it is collaboration
> software!). I just needed to double check befoer I report back with some
[quoted text clipped - 27 lines]
>> >> Any thoughts or suggestions?
>> >> Cheers

Reply to this Message

Rob - 03 May 2006 14:47 GMT

Roll on 2007 - sounds good!

> That's not possible in today's versions, but Outlook 2007 + Exchange 2007 will offer that option as part of more granular free/busy permissions settings. Perfect for the busy, yet secretive exec!
>
[quoted text clipped - 29 lines]
> >> >> Any thoughts or suggestions?
> >> >> Cheers

Reply to this Message