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MS Office Forum / Outlook / Calendaring / November 2007How do I share additional calendars I have added?
I have created 3 subfolders that I want to share with coworkers. How do I do this? It seems that they only have access to my default calendar. I am on a microsoft exchange server. To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox. For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have created 3 subfolders that I want to share with coworkers. How do I do > this? It seems that they only have access to my default calendar. I am on a > microsoft exchange server. I have done all this and it's not working. I've been working on trying to share these calendars for a couple hours today alone. No matter what I've done, it doesn't work. I've added delegates, I've given them owner permissions to my inbox, my calendar, my task, you name it. I've gone into email accounts like that page suggested. Nothing is working. I have also had the other user do everything. All the other user has to do is add your account to their Exchange settings. After they do that, what change do they see in their folder list? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have also had the other user do everything. Does "you name it" include the folder you actually want to share and all its parent folders up to and including the root of the mailbox? All but the folder you want to share must be given Folder Visible permissions. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have done all this and it's not working. I've been working on trying to > share these calendars for a couple hours today alone. No matter what I've > done, it doesn't work. I've added delegates, I've given them owner > permissions to my inbox, my calendar, my task, you name it. I've gone into > email accounts like that page suggested. Nothing is working. Yes, "you name it" does include the subfolder calendars, my main calendar, my mailbox and my inbox. When they do the exchange settings, they still just get my default calendar, not the subcalendars. I have given them owner permissions to the calendars I'm trying to share. That doesn't really answer the question. What, if anything, does the other user see specifically ***in the Folder List*** related to your mailbox? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Yes, "you name it" does include the subfolder calendars, my main calendar, my > mailbox and my inbox. > > When they do the exchange settings, they still just get my default calendar, > not the subcalendars. I have given them owner permissions to the calendars > I'm trying to share. there are no changes in the list. They have tried to open my other calendars so many times that my calendar is already in their folder list. Sorry to have to be so insistent, but I can't make any sense out of your answer. I am not talking about the Calendar navigation pane but about the Folder List navigation pane. When a user adds another mailbox to their Exchange settings, that mailbox always appears in the folder list. I want to know what happens when the user clients expands the folders in that secondary mailbox. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > there are no changes in the list. They have tried to open my other calendars > so many times that my calendar is already in their folder list. I have had one of the individuals add an additional calendar as well to see if I can open it (to see if the problem is on both ends). When I do what all you have said, their mailbox is listed in my mail folders pane. However, when I click on it I get the message "unable to display the folder. Microsof office outlook could not access the specified folder location." The other individuals are not at work yet, but if I remember correctly they got the same message. We gave full permissions for calendar and tasks but did not give permissions to read anything else because we do not want to share our inbox/email. Does this answer your question? Thanks! Yes, this tells me that you did not follow the instructions you were given. If you want this to work, you must grant Folder Visible permission on the root of the mailbox and on any parent folders of the folder you want to share. I'd suggest you try following the complete instructions this time. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have had one of the individuals add an additional calendar as well to see > if I can open it (to see if the problem is on both ends). When I do what all [quoted text clipped - 5 lines] > give permissions to read anything else because we do not want to share our > inbox/email. Does this answer your question? Thanks! I do not want others to be able to view my emails. Is this going to allow them to view my emails? No. Why don't you try it and see? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I do not want others to be able to view my emails. Is this going to allow > them to view my emails? Thank you for your assistance. I do sincerely appreciate it; however, I must ask if you realize how rude and condescending you come off? My goodness. > Thank you for your assistance. I do sincerely appreciate it; however, > I must ask if you realize how rude and condescending you come off? My > goodness. Hardly. SignatureBrian Tillman Melissa, I think I was more than patient with you, given that -- you did not follow the instructions that you were given -- you reported that you had followed those instructions when in fact you had not -- it took several requests to get answers to questions that might give us a clue as to what you actually had done Most people would have given up rather than sticking with you and insisting that you follow the procedure as given. If you find such persistence rude or condescending, I can only hope that you never have a life-threatening problem that requires someone else's assistance. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thank you for your assistance. I do sincerely appreciate it; however, I must > ask if you realize how rude and condescending you come off? My goodness. Sue, Just passing through reading about various solutions to Outlook 2003 and I have to say that you are about rudest MVP I've seen in these forums. I sincerely hope that within the last year you've eaten a nice slice of humble pie and realize that sharing a non-default folder in Outlook 2003 isn't as easy as it should be. Share the user's mailbox? So I can access a calendar that they created? Excuse me? Why can't they just right click on the calendar and share it from there? It'll share the default calendar but not the one they created? Excuse me again? Thanks, Provide > No. Why don't you try it and see? > > >I do not want others to be able to view my emails. Is this going to allow > > them to view my emails? > Why can't they just right click on the calendar and share it from there? Because Microsoft didn't design that capability into Outlook 2003. They did, however, design it into Outlook 2007. What do you find rude about posting the correct solution for Outlook 2003? And why should I eat humble pie for Microsoft's design decisions? Maybe you didn't realize that the people who answer questions here are all volunteers, all users who have run into the same problems over and over and instead of ranting about them, decided to try to find ways to help other users work around them. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Sue, > [quoted text clipped - 19 lines] >> >I do not want others to be able to view my emails. Is this going to allow >> > them to view my emails? I don't find it rude that you posted a solution. I find the way that you did it to be rude. The original poster hasn't written books about Outlook. You have. I would suggest you take your time or at most take a deep breathe when responding to a question like this one. For example, I learned from you that calendar sharing in Office 2007 is apparently better than it is in 2003. Know what else? I didn't have to look up at you seated on a pedestal to get the answer. Regardless, your response shows you haven't changed very much. It's saddens me to know that someone with your knowledge of the product lacks the very compassion needed for the rest of us to better serve others. I wish you the best of luck. Provide > > Why can't they just right click on the calendar and share it from there? > [quoted text clipped - 25 lines] > >> >I do not want others to be able to view my emails. Is this going to allow > >> > them to view my emails? > I don't find it rude that you posted a solution. I find the way that > you did it to be rude. If you think Sue rude, you're wrong. SignatureBrian Tillman > To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. > [quoted text clipped - 5 lines] > > this? It seems that they only have access to my default calendar. I am on a > > microsoft exchange server. Good Afternoon Ms. Mosher, I am trying to share additional calendars. I have been unsuccessful. I am only able to share my primary calendar. Your assistance is greatly apprecitated. I attempted to utilize the method you posted in the messages to Melissa, to no avail. Thanks tstroud > To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. > [quoted text clipped - 5 lines] > > this? It seems that they only have access to my default calendar. I am on a > > microsoft exchange server. That is the method. It works. Did you look for the shared mailbox on the Folder List? If it didn't work for you, perhaps you omitted a step somewhere. Try again, this time following along with the screen shots. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Good Afternoon Ms. Mosher, > [quoted text clipped - 18 lines] >> > this? It seems that they only have access to my default calendar. I am on a >> > microsoft exchange server. Hello Sue Where can I view the sheet by screen shots? I have created a second calendar in a folder in my Calendar function. my default calendar and secondary calendar include her in permissions. Opened permissions to include the person I want to share with. Opened my Mailbox permissions to include them. She added my Mailbox to her in her email account. She still gets a Folder not found message. on her screen her still only sees my default calendar.. I would like to share my secondary calendar with her. If she selects folder opens mine it opens my default (not secondary) There is an icon with my mailbox under her mailbox icon in Office. Please Advise. Thanks Carmen > That is the method. It works. Did you look for the shared mailbox on the Folder List? > [quoted text clipped - 22 lines] > >> > this? It seems that they only have access to my default calendar. I am on a > >> > microsoft exchange server. Hi Carmen. Just struggled through this at work this afternoon. After an hour, we got things figured out. So your teammate has your mailbox icon in her folder view. If she clicks on the mailbox, then clicks on her calendar icon, it should pull up all of your shared calendars. No need to use the open another user's folder option once you have mailbox access. Cheers. Ben. > Hello Sue > [quoted text clipped - 50 lines] > > >> > this? It seems that they only have access to my default calendar. I am on a > > >> > microsoft exchange server. Sue, Thanks for the answer on this one. Your additional links really helped. It took me a little while to figure out how to view the folders, since that isn't my default view, and I had to re-read the instruction pages a few times to make sure I understood it, but it sure is nice to have everything work! -Larissa > To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. > [quoted text clipped - 5 lines] > > this? It seems that they only have access to my default calendar. I am on a > > microsoft exchange server. |
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