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MS Office Forum / Outlook / Calendaring / July 2006Setting automatic formatting and rules for a public calendar
I am trying to set automatic formatting (color rules) for a public calendar. when I open that calendar to set auto format rules, Outlook applies these to my personal calendar and not to the public folder calendar. Is there a way for me to set separate format rules on the public calendar? Are you the folder owner of the public calendar?  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I am trying to set automatic formatting (color rules) for a public calendar. > when I open that calendar to set auto format rules, Outlook applies these to > my personal calendar and not to the public folder calendar. Is there a way > for me to set separate format rules on the public calendar? Sue - Actually I found out more information on this. The calendar I am the owner of is set up as a Resource. I set a profile for it, then went into that calendar to create the organizing rules. They work fine when I am logged in under that profile. When I and other users open that calendar as a view alongside our own calendars, the color rules are no longer applied to the view that we see. The only way I get to see the colors is to be logged in as the owner of the calendar. Is there any way for other users to view the calendar and see events colored as I intend them to be? > Are you the folder owner of the public calendar? > > >I am trying to set automatic formatting (color rules) for a public calendar. > > when I open that calendar to set auto format rules, Outlook applies these to > > my personal calendar and not to the public folder calendar. Is there a way > > for me to set separate format rules on the public calendar? So, this is not a calendar in the Public Folders hierarchy, but a Calendar folder in a mailbox set up as a resource? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sue - Actually I found out more information on this. The calendar I am the > owner of is set up as a Resource. I set a profile for it, then went into [quoted text clipped - 13 lines] >> > my personal calendar and not to the public folder calendar. Is there a way >> > for me to set separate format rules on the public calendar? Sorry, I have been out of the office. Yes, this is a calendar folder that is set up as a resource. When I set up the formatting rules and view the calendar as the owner, then I see the color rules applied...but when others view the calendar, the events all show as normal (white) color. > So, this is not a calendar in the Public Folders hierarchy, but a Calendar folder in a mailbox set up as a resource? > [quoted text clipped - 15 lines] > >> > my personal calendar and not to the public folder calendar. Is there a way > >> > for me to set separate format rules on the public calendar? Did you create a new named custom view with the scope "on this folder visible to everyone" that includes your automatic formatting rules? If not, then other users won't be able to see the same settings you're seeing. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sorry, I have been out of the office. > [quoted text clipped - 4 lines] > >> So, this is not a calendar in the Public Folders hierarchy, but a Calendar folder in a mailbox set up as a resource? >> >> > Sue - Actually I found out more information on this. The calendar I am the [quoted text clipped - 14 lines] >> >> > my personal calendar and not to the public folder calendar. Is there a way >> >> > for me to set separate format rules on the public calendar? Yes, i did that this morning, but the coloring is not visible unless you are logged on as the calendar owner. I found someone here that appears to have this working, but they are using a public folder instead of as a Resource. I am going to get a public folder created and try it out in that mode too! > Did you create a new named custom view with the scope "on this folder visible to everyone" that includes your automatic formatting rules? If not, then other users won't be able to see the same settings you're seeing. > [quoted text clipped - 25 lines] > >> >> > my personal calendar and not to the public folder calendar. Is there a way > >> >> > for me to set separate format rules on the public calendar? |
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