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MS Office Forum / Outlook / Calendaring / August 2006Standardise autoformatting for all users - how?
I have set up a calendar in a public folder, which is to be used for room bookings. Within Outlook I have set up autoformatting rules such that when a room is free (by typing the word "free" in the subject line of the calendar entry) the entry is made white. In the absence of the word "free" (i.e. the room is booked) the appointment is shown as red. These rules work only for me though - but I would like the colours to be global, so as soon as anybody anwhere oes to the public folder and views the calendar, the colours are as they appear for me. Any help greatly appreciated. Thanks in advance, Scott Create a new named view on that folder with the scope "on this folder visible to everyone." To force users to see that custom view when they open a public folder, at the bottom of the Define Views dialog, check the box for "Only show views created for this folder."  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have set up a calendar in a public folder, which is to be used for room > bookings. Within Outlook I have set up autoformatting rules such that when a [quoted text clipped - 9 lines] > Thanks in advance, > Scott Hi thanks for the reply. Your suggestion works great, however there is one small problem. I have defined the view (called "default view"), but in order for that view to take effect the user must select it. Subsequent visits to the folder then shown the correct "default view", but how do I force this new view to all users right from their first viewing (i.e. they need not select the view for themselves?) Create a new named view on that folder with the scope "on this folder visible to everyone." To force users to see that custom view when they open a public folder, at the bottom of the Define Views dialog, check the box for "Only show views created for this folder." SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have set up a calendar in a public folder, which is to be used for room > bookings. Within Outlook I have set up autoformatting rules such that when [quoted text clipped - 13 lines] > Thanks in advance, > Scott Did you use the "only show views created for this folder" setting? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi thanks for the reply. Your suggestion works great, however there is one > small problem. I have defined the view (called "default view"), but in order [quoted text clipped - 7 lines] > a public folder, at the bottom of the Define Views dialog, check the box for > "Only show views created for this folder." >>I have set up a calendar in a public folder, which is to be used for room >> bookings. Within Outlook I have set up autoformatting rules such that when [quoted text clipped - 13 lines] >> Thanks in advance, >> Scott Yes - which seems to do exactly that - it only shows views created for that folder. However, it doesn't seem to actually select it by default. When you select it for the first time then it remembers, but I'd like if possible to force that view to be used right from their first visit. Did you use the "only show views created for this folder" setting? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi thanks for the reply. Your suggestion works great, however there is one > small problem. I have defined the view (called "default view"), but in [quoted text clipped - 10 lines] > for > "Only show views created for this folder." > "Scott Mordecai" <scott@nospammusicman.demon.co.uk> wrote in message > news:e8iq27$gdo$1$8302bc10@news.demon.co.uk... [quoted text clipped - 16 lines] >> Thanks in advance, >> Scott You can set the initial view on the folder's Properties dialog. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Yes - which seems to do exactly that - it only shows views created for that > folder. However, it doesn't seem to actually select it by default. When you > select it for the first time then it remembers, but I'd like if possible to > force that view to be used right from their first visit. > > Did you use the "only show views created for this folder" setting? >> Hi thanks for the reply. Your suggestion works great, however there is one >> small problem. I have defined the view (called "default view"), but in [quoted text clipped - 31 lines] >>> Thanks in advance, >>> Scott
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