Can I use 1 calendar to show appointments from many other calendar

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TheCrimsonKnight - 04 Aug 2006 02:05 GMT

I'm not sure of the name, which is probably why my searches have turned up
nothing...

The Background: I'm working with Exchange 2003 and a mixture of Outlook
2000, 2002 and 2003.

The Question: Is there a way to take one calendar (shared, public, private,
whatever) and have it display appointments from other user's calendars? Thus,
allowing one person to open one calendar and view appointments from multipule
calendars...

The Purpose/Goal: I have a secretary that needs to be able to schedule
meetings, lunches, trips, etc. for a bunch of our execs (about 15) and she
needs to be able to see their appointments. Currently we have a shared
calendar setup where they post their appointments but this means that they
have to put it in two different calendars: once in their outlook calendar and
once in the public/shared calendar. It's inconvenient to say the least and
they need another way to do it.

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Judy Gleeson (MVP Outlook) - 04 Aug 2006 05:03 GMT

Use the group schedule is the way to do it.

If the secretary simply makes a Group Schedule of the Management Team she
can see who's busy/free at various times.

The Group Schedules button is to the left of Today in the toolbar. (=must be
in Calendar to get to it).

It's in 2002 and 2003.

> I'm not sure of the name, which is probably why my searches have turned up
> nothing...
[quoted text clipped - 18 lines]
> once in the public/shared calendar. It's inconvenient to say the least and
> they need another way to do it.

Reply to this Message

TheCrimsonKnight - 04 Aug 2006 17:34 GMT

Judy

That works excellently! Thank you very much!

--Chris

> Use the group schedule is the way to do it.
>
[quoted text clipped - 28 lines]
> > once in the public/shared calendar. It's inconvenient to say the least and
> > they need another way to do it.

Reply to this Message