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MS Office Forum / Outlook / Calendaring / August 2006

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Deleting future ocurrences of recurring appointments

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MAB - 15 Aug 2006 20:53 GMT
Hi there!

Is it possible to delete ONLY future events of a recurring appointment,
without changing past ocurrences?

MAB.
Brian Tillman - 15 Aug 2006 21:01 GMT
> Is it possible to delete ONLY future events of a recurring
> appointment, without changing past ocurrences?

You can put an end date on the recurrence, but if you've need storing things
in the notes pane of the item, you could lose it if you do.
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Brian Tillman

MAB - 15 Aug 2006 21:24 GMT
Tks Brian for your reply!

It does not work!

When one changes the end date of an ocurrence Outlook simply diregards all
changes in past ocurrences. So, besides the notes as you correctly pointed
out below also any execptions in previous ocurrences will be lost!

MAB.

> > Is it possible to delete ONLY future events of a recurring
> > appointment, without changing past ocurrences?
>
> You can put an end date on the recurrence, but if you've need storing things
> in the notes pane of the item, you could lose it if you do.
Brian Tillman - 16 Aug 2006 15:08 GMT
> It does not work!

It does work.

> When one changes the end date of an ocurrence Outlook simply
> diregards all changes in past ocurrences.

Like I said.
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Brian Tillman

Wendy2006 - 16 Aug 2006 20:52 GMT
Am I the only person who thinks that this behavior (removing all exceptions
to recurring appointments when you make a change) renders the recurring
appointment functionality virtually useless?  

Nothing lasts forever.  You set up a weekly team meeting with no planned end
date.  Every so often you need to reschedule or cancel that meeting.  Then
after a year, when it's time to end those weekly meetings, you change "no end
date" to a specific date, and Outlook decides to re-make history and put that
weekly meeting back on your calendar at teh same time every week, with no
exceptions noted.  

Why bother to use the recurring meeting functionality?

> > It does not work!
>
[quoted text clipped - 4 lines]
>
> Like I said.
Brian Tillman - 16 Aug 2006 21:29 GMT
> Am I the only person who thinks that this behavior (removing all
> exceptions to recurring appointments when you make a change) renders
[quoted text clipped - 8 lines]
>
> Why bother to use the recurring meeting functionality?

Recurrences are not separate items.  A recurring item, no matter how many
you seem to have it on the calendar and how many of them have been modified
for a single occurrence, is only one item in the calendar.  By changing the
series, putting in an end date, for example, you're asking Outlook to
rewrite that single item.  It does, recalulating all of the individual dates
based on that new one item.  Outlook didn't decide to "re-make history", you
did by changing the original item.  In the process, the exceptions you may
have created along the way are lost because everything gets recalculated.
If you don't want that to happen, don't make exceptions to a recurring item.
Create a new item reflecting the unique values you need.

The functionality of a recurring item is in the fact that a single entry can
show up many times on the calendar so you don't have to enter all the dates
individually, not that you can store exceptions in it.
Signature

Brian Tillman

 
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