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MS Office Forum / Outlook / Calendaring / August 2006

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E-mailing my schedule

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Joy - 23 Aug 2006 17:01 GMT
I would like to e-mail my weekly schedule each week to my supervisor, How do
I do that.
Thanks
Brian Tillman - 23 Aug 2006 19:13 GMT
> I would like to e-mail my weekly schedule each week to my supervisor,
> How do I do that.

In what form would you like to send it?
Signature

Brian Tillman

Joy - 23 Aug 2006 20:18 GMT
Well what form would work the best for this application?

> > I would like to e-mail my weekly schedule each week to my supervisor,
> > How do I do that.
>
> In what form would you like to send it?
Sue Mosher [MVP-Outlook] - 23 Aug 2006 19:40 GMT
In Outlook 2003 and earlier versons, the closest you can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For VBA code solutions that create an HTML-format mail message containing any single day's appointment list or 30 days of appointments, see:

http://www.outlookcode.com/codedetail.aspx?id=24
http://www.outlookcode.com/codedetail.aspx?id=1227

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

Outlook 2007 will make calendar sharing and distribution much, much easier. It will have the built-in ability to generate a nicely formatted email message listing your appointments, with an iCalendar attachment that other Outlook 2007 users can open to add your appointments to a new calendar that Outlook will create for them.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

>I would like to e-mail my weekly schedule each week to my supervisor, How do
> I do that.
> Thanks

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