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MS Office Forum / Outlook / Calendaring / August 2006Calendar Rules
I have a Business Application that generates automated emails to specific recipients when certain conditions are met. Is there a way to populate the body of the email with information and have a rule turn it into a meeting request for the recipient? The automated email can only be an email and not a request. Any help or suggestions would be greatly appreciated.  SignatureFishman4 Only if you can install code on the recipients' machines. It's not clear whether your recipients are inside your organization, and thus potentially under your control, or outside. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have a Business Application that generates automated emails to specific > recipients when certain conditions are met. Is there a way to populate the > body of the email with information and have a rule turn it into a meeting > request for the recipient? The automated email can only be an email and not > a request. Any help or suggestions would be greatly appreciated. They are all on our domain so I can do whatever (hopefully) needs to be done. SignatureFishman4 > Only if you can install code on the recipients' machines. It's not clear whether your recipients are inside your organization, and thus potentially under your control, or outside. > [quoted text clipped - 3 lines] > > request for the recipient? The automated email can only be an email and not > > a request. Any help or suggestions would be greatly appreciated. The best solution would be to write an Outlook add-in (see http://www.outlookcode.com/d/comaddins.htm ) to parse the message text and use its information to create new appointments (not meeting requests, but appointments) in the user's Calendar folder. The add-in would need to be installed on every recpient's machine. Why can't your application just create meeting requests in the first place. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > They are all on our domain so I can do whatever (hopefully) needs to be done. > [quoted text clipped - 5 lines] >> > request for the recipient? The automated email can only be an email and not >> > a request. Any help or suggestions would be greatly appreciated. It is a web based tool that we subscribe to as a company and it is managed by the vendor. There is probably a way for it to happen on their end, but they are telling me that it can't be done. I have to take their word for it and try to solve it on my end. SignatureFishman4 > The best solution would be to write an Outlook add-in (see http://www.outlookcode.com/d/comaddins.htm ) to parse the message text and use its information to create new appointments (not meeting requests, but appointments) in the user's Calendar folder. The add-in would need to be installed on every recpient's machine. > [quoted text clipped - 8 lines] > >> > request for the recipient? The automated email can only be an email and not > >> > a request. Any help or suggestions would be greatly appreciated. "Won't" is more likely than "can't," given that there is an Internet specification for calendar interchange (iCalendar) that would allow them to generate meeting requests that Outlook or another other iCal-supporting application could read. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > It is a web based tool that we subscribe to as a company and it is managed by > the vendor. There is probably a way for it to happen on their end, but they [quoted text clipped - 4 lines] >> >> Why can't your application just create meeting requests in the first place? >> >> > They are all on our domain so I can do whatever (hopefully) needs to be done. [quoted text clipped - 6 lines] >> >> > request for the recipient? The automated email can only be an email and not >> >> > a request. Any help or suggestions would be greatly appreciated. I'm sure that you are right and if I loosened the purse strings and offered to pay, they would probably have 15 different ways to do it for me. As for the book you referenced....I am not a programmer, however I do have limited knowlegde/experience with this stuff. I do some VB stuff in excel. Will I be able to understand what I am reading? Or will this task likely be over my head? SignatureFishman4 > "Won't" is more likely than "can't," given that there is an Internet specification for calendar interchange (iCalendar) that would allow them to generate meeting requests that Outlook or another other iCal-supporting application could read. > [quoted text clipped - 17 lines] > >> >> > request for the recipient? The automated email can only be an email and not > >> >> > a request. Any help or suggestions would be greatly appreciated. Writing the Outlook code itself isn't hard. Building and deploying a COM add-in can be quite a bit harder, depending on the development platform you decide to use. If you want to try VBA before you do that, see http://www.outlookcode.com/d/distributevba.htm SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > I'm sure that you are right and if I loosened the purse strings and offered > to pay, they would probably have 15 different ways to do it for me. [quoted text clipped - 25 lines] >> >> >> > request for the recipient? The automated email can only be an email and not >> >> >> > a request. Any help or suggestions would be greatly appreciated. |
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