Sharing Calendars in 2003

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Deb-Mass - 28 Aug 2006 21:11 GMT

Good Afternoon!

We are using Outlook 2003 and I am trying to share two special calendars
that I created with the other Managers in our agency. We use Microsoft
Exchange. It seems that even though I can right-click on these calendars and
give permissions to these other individuals, they cannot see it. However, if
I give them permissions to My Calendar, they can see it.

I do not want to share my own calendar, but these other two that I created.
Is there any way of accomplishing this? Please help if you can.

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Deb-Mass

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Sue Mosher [MVP-Outlook] - 28 Aug 2006 21:50 GMT

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

Signature

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Good Afternoon!
>
[quoted text clipped - 6 lines]
> I do not want to share my own calendar, but these other two that I created.
> Is there any way of accomplishing this? Please help if you can.

Reply to this Message

Deb-Mass - 31 Aug 2006 19:46 GMT

Thank you so much Sue! That certainly helped me to understand and I am now
able to share the two calendars in question. I was afraid to share the
entire mailbox because I thought everyone would see everything. Now I see
that you then would have to go to each individual item that you want to share
and give the proper permissions.

Thanks again!

Signature

Deb-Mass

> To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.
>
[quoted text clipped - 12 lines]
> > I do not want to share my own calendar, but these other two that I created.
> > Is there any way of accomplishing this? Please help if you can.

Reply to this Message

Di_W - 17 Apr 2007 20:16 GMT

Can someone give me more "elementary" instructions on this? My situation is
exactly like Deb's below. Thank you soooooo much!

> Thank you so much Sue! That certainly helped me to understand and I am now
> able to share the two calendars in question. I was afraid to share the
[quoted text clipped - 20 lines]
> > > I do not want to share my own calendar, but these other two that I created.
> > > Is there any way of accomplishing this? Please help if you can.

Reply to this Message