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MS Office Forum / Outlook / Calendaring / September 2006Can you limit the number of people who accept a meeting?
I'm in the process of scheduling training sessions for a new technology setup in one of our conference rooms. Unfortunately, I can only accomodate 5 or 6 people at a time. I'd like to send out an invitation to the meeting to everyone in the office (about 70 people) but only have outlook accept the first 5 or 6 people who accept the meeting. Is such a thing possible? I'd basically like to send out a large number of invitations, but only accept a small number of attendees. Any thoughts? NOt that I know of.  SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, drew.sandquist@rsmi.com asked: | I'm in the process of scheduling training sessions for a new | technology setup in one of our conference rooms. Unfortunately, I [quoted text clipped - 8 lines] | | Any thoughts? many of my clients use voting buttons if they are scheduling multiple sessions of the same course. Tell people it's a case of first in best dressed and put all available session times/dates on voting buttons. You could have them write their second choice. Judy NOt that I know of. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, drew.sandquist@rsmi.com asked: | I'm in the process of scheduling training sessions for a new | technology setup in one of our conference rooms. Unfortunately, I [quoted text clipped - 8 lines] | | Any thoughts? Judy, is this on a mail message or the appointment item? I don't see the option for Voting on Appointment items. So, you are saying that you send the separate available dates as voting options, have the recipients select one and reply. Then you schedule the meeting based on their choices? Do you have a sorting option to gather all the same selections together and then create the appointment automatically? Just curious as this idea had not occurred to me. Seems like a lot of work for the organizer but, if it works, okay by me. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Judy Gleeson (MVP Outlook) asked: | many of my clients use voting buttons if they are scheduling multiple | sessions of the same course. Tell people it's a case of first in best [quoted text clipped - 16 lines] || || Any thoughts? No, Outlook can't do this. I'd set up a web site for people to register for the slot they want and limit each time period to 6 - sharepoint would work great for this. SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM > I'm in the process of scheduling training sessions for a new technology > setup in one of our conference rooms. Unfortunately, I can only [quoted text clipped - 8 lines] > > Any thoughts? It works a treat without any add-ins or other platforms/technologies etc. Sure beats the poor old HR person having to manually read each email reply and then tabulate the data as to who and how many are coming to each session. It's just using the usual email Options setting Milly - not a Calendar function. And no, it doesn't talk to the Calendar in any way. Judy > No, Outlook can't do this. I'd set up a web site for people to register > for the slot they want and limit each time period to 6 - sharepoint would [quoted text clipped - 12 lines] >> >> Any thoughts?
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