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MS Office Forum / Outlook / Calendaring / September 2006Hiding an apointment in aShared Calendar
I have to share my outlook calendar (Office 2007) with fellow employees, but I don't want them to see my personal appointments. If I mark my appointments as private, my fellow employees still can see the appointment as" Private Appointment". I want that they won't be able even to see these labels "Private Appointment". There should be an option in Calendar to hide completely some items in calendar. Let's flesh out your suggestion a little bit: If you could hide items, how would you suggest avoiding other people scheduling a meeting with you for those hidden times?  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have to share my outlook calendar (Office 2007) with fellow employees, but > I don't want them to see my personal appointments. If I mark my appointments [quoted text clipped - 13 lines] > > http://www.microsoft.com/office/community/en-us/default.mspx?mid=17790018-6c70-4 768-942e-f7e208f28c95&dg=microsoft.public.outlook.calendaring I think the best solution would be, that the outlook will allow to hide completely items only if the 'Show As' set to free and tentative. In case I make an appointment 'Show As' Busy or Out of Office and select private, then this item won't be hidden 'completely' and other users will see this item labeled as Private Appointment and won't be able to schedule anything for this time. > Let's flesh out your suggestion a little bit: If you could hide items, how would you suggest avoiding other people scheduling a meeting with you for those hidden times? > [quoted text clipped - 15 lines] > > > > http://www.microsoft.com/office/community/en-us/default.mspx?mid=17790018-6c70-4 768-942e-f7e208f28c95&dg=microsoft.public.outlook.calendaring That's pretty much the way it works now. If someone does not have Reviewer access to your Calendar folder and you mark an appointment as Free, it shouldn't appear in the free/busy grid. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I think the best solution would be, that the outlook will allow to hide > completely items only if the 'Show As' set to free and tentative. In case I [quoted text clipped - 22 lines] >> > >> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=17790018-6c70-4 768-942e-f7e208f28c95&dg=microsoft.public.outlook.calendaring Right, but I am talking about shared calendars. I don't want that people who has read only access to my calendar will see any indication that I have a Private Item in the Calendar, except the cases I marked my private appointment as Busy or Out of the Office. For Example: I entered into my friend's birthday in the Calendar as the day event and marked it as Free. I don't want anyone who has an access to my calendar to know about this. Right now, they see: Private Apointment. > That's pretty much the way it works now. If someone does not have Reviewer access to your Calendar folder and you mark an appointment as Free, it shouldn't appear in the free/busy grid. > [quoted text clipped - 24 lines] > >> > > >> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=17790018-6c70-4 768-942e-f7e208f28c95&dg=microsoft.public.outlook.calendaring I see what you mean. I'm sure the folks at Microsoft who read these suggestions will appreciate that clarification. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Right, but I am talking about shared calendars. I don't want that people who > has read only access to my calendar will see any indication that I have a [quoted text clipped - 35 lines] >> >> > >> >> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=17790018-6c70-4 768-942e-f7e208f28c95&dg=microsoft.public.outlook.calendaring
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