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MS Office Forum / Outlook / Calendaring / August 2007repeated meeting changed after some meetings were deleted.
Please help! 1. In my Outlook 2003 I had programmed a repeated meeting - daily at 9.00 - 1 hour long - no final date. 2. 1 week later (as 7 meetings already took place) I had manually DELETED THREE future meetings (meetings number 9, 10 and 11). 3. 20 meetings after the first programming step I decided to define the final date of the meetings' series (changing the "no final date defined" option to "stop after 30 occasions"). 4. Outlook accepted the change, but also RESURRECTED THOSE 3 meetings, which were deleted. What can I do to prevent Outlook 2003 from resurrecting those manually deleted meetings? Thank you. > 1. In my Outlook 2003 I had programmed a repeated meeting - daily at > 9.00 - 1 hour long - no final date. [quoted text clipped - 8 lines] > What can I do to prevent Outlook 2003 from resurrecting those manually > deleted meetings? Since recurring events are single entries in the calendar, with events subsequent to the original being calculated and not actually stored. When you modify a particular occurrence, you are storing an exception in the event record that Outlook uses to suppress or alter that particular occurrence. You're not actually removing an item from the calendar, since there is only one item for the entire series. By changing the end date you're modifying the series and Outlook regenerates all occurrences, eliminating any of the exceptions in the record. You cannot prevent it.  SignatureBrian Tillman I have been searching for a solution to his myself for quite some time. I'm disappointed to see that when I change the time of a meeting to 8:30 a.m. from 9:30 a.m. GOING FORWARD ONLY... that all the previous meetings will change, too. Even though the previous meetings occurred at 9:30 a.m. > Please help! > 1. In my Outlook 2003 I had programmed a repeated meeting - daily at 9.00 - [quoted text clipped - 10 lines] > deleted meetings? > Thank you. I think I may have found a solution. I pulled up the recurring meeting and changed the "end date" to this week. I then "sent update." I set up a new meeting beginning next week with the new time. It looks like the old meetings are still there w/ the original time and the new invite beginning next week w/ the new time. Does this sound like it will work for any of you? > I have been searching for a solution to his myself for quite some time. I'm > disappointed to see that when I change the time of a meeting to 8:30 a.m. [quoted text clipped - 15 lines] > > deleted meetings? > > Thank you. > I think I may have found a solution. I pulled up the recurring > meeting and changed the "end date" to this week. I then "sent [quoted text clipped - 3 lines] > > Does this sound like it will work for any of you? As you discovered, recurring entries are single entries, not multiple ones, and changing a recurring entry in such a way that Outlook will regenerate it will change both the past and future display (since it's really only one item). I think you've found the best solution. SignatureBrian Tillman |
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