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MS Office Forum / Outlook / Calendaring / June 2007Can you lock the past-dated calendar from changes being made to it
I am frustrated with the reccurrence function in that when you change anything about an existing occurrence, it changes even past-dated recurrences...is there any way around this, such as maybe locking past-dated material on the calendar? thank you for your help... The RECURRENCE function is to make appointments that are the same. When a change occurs you need to END the recurring appointment and then start a new recurring appointment with the new information. If it is only a 1 time change, but all future meetings will continue at the same time as originally planned, then you would open only "This Occurence" not the series and make the change on that one only. Nikki Peterson >I am frustrated with the reccurrence function in that when you change > anything about an existing occurrence, it changes even past-dated > recurrences...is there any way around this, such as maybe locking > past-dated > material on the calendar? > thank you for your help... hi nikki- thank you for your response. i think i wasn't quite clear enough with my question, so i'll try again: 1)i set up a recurrence 2)as time goes on, sometimes i have to shift one or a few of the occurances, so i do that, no problem 3)then later on in time, i want to change the end the recurrance 4)problem is that if i make a change of any kind, even changing the end date of an existing recurrance, it resets all occurances in the past, even the few i had shifted 5)i need an accurate record of the actual date of each occurance in the past of that recurrance, but now, the program has moved those few appointments i had shifted manually within the recurrance back into the original recurrance schedule. i hope i got my question clearer this time....thank you for any help you can be, sfpe > The RECURRENCE function is to make appointments that are > the same. When a change occurs you need to END the [quoted text clipped - 14 lines] > > material on the calendar? > > thank you for your help... > hi nikki- > thank you for your response. i think i wasn't quite clear enough with my [quoted text clipped - 32 lines] > > > material on the calendar? > > > thank you for your help... > hi nikki- > thank you for your response. i think i wasn't quite clear enough with my [quoted text clipped - 32 lines] > > > material on the calendar? > > > thank you for your help... I did understand from the first message. That is why I suggest that you need to end the recurrance and start a new one with the new information. To end the recurrence, just edit the ending date to the date of the last meeting that was as it was originally setup. This will keep all the history and start a fresh recurrence to continue with. Nikki >> hi nikki- >> thank you for your response. i think i wasn't quite clear enough with my [quoted text clipped - 39 lines] >> > > material on the calendar? >> > > thank you for your help... dear nikki- i think we aren't on the same wave length...i'll try once more, if i may, to explain my problem. if you're tired of dealing with this, i'll understand, just say so. -so i create a new recurrance. -a few weeks into it, i change the date of ONE occurrance within the recurrance. - a few more weeks go by and i decide to change the end date of the entire recurrance -now, when i look back at the past history of the recurrance, the ONE date i changed now has been shifted back to it's original position, negating the date of this exception. -i need an accurate record of the ACTUAL date of the exception, but now i've lost it due to changing the original end date of the recurrance. -are you saying that everytime i need to change one occurance within a recurrance, i need to end the original recurrance and start over? sorry for the confusion. what is intuitive to me is not always what is intuitive to billy gates... thanks for your help > I did understand from the first message. That is why I suggest that > you need to end the recurrance and start a new one with the new [quoted text clipped - 49 lines] > >> > > material on the calendar? > >> > > thank you for your help... Ok, I get it. That is not normal behavior. Have your tried using the HELP menu DETECT AND REPAIR... option? Nikki > dear nikki- > i think we aren't on the same wave length...i'll try once more, if i may, [quoted text clipped - 80 lines] >> >> > > material on the calendar? >> >> > > thank you for your help... > Ok, I get it. That is not normal behavior. It IS normal behavior.  SignatureBrian Tillman > To end the recurrence, just edit the ending date to the date of the > last meeting that was as it was originally setup. This will keep all > the history and start a fresh recurrence to continue with. You are wrong. Ending the recurrence will regenerate the entire series and wipe out any exceptions that had been made to the series prior to that point. SignatureBrian Tillman > 1)i set up a recurrence > 2)as time goes on, sometimes i have to shift one or a few of the [quoted text clipped - 7 lines] > appointments i had shifted manually within the recurrance back into > the original recurrance schedule. Then you'll have to make the exceptions separate entries rather than exceptions to the recurring item. An entry with recurrences is only a single item in your calendar no matter how many times you may see it on the calendar. The recurrences are calculated by Outook on the fly. When you modify the series, you regenerate the entire series, losing all of the exceptions. SignatureBrian Tillman thank you...finally the answer to the question!!!! i appreciate it! so, do you think that an adjustable recurrence series is possible for microsoft to code? or are we stuck with the way it is now where a recurrence is really one appt.? maybe no one else has a problem with the way it is... again, thanks! > > 1)i set up a recurrence > > 2)as time goes on, sometimes i have to shift one or a few of the [quoted text clipped - 14 lines] > modify the series, you regenerate the entire series, losing all of the > exceptions. > thank you...finally the answer to the question!!!! i appreciate it! > so, do you think that an adjustable recurrence series is possible for > microsoft to code? Beats me. I suppose anything is possible to code. However, I personally don't know anyone who works for Microsoft. > or are we stuck with the way it is now where a > recurrence is really one appt.? maybe no one else has a problem with > the way it is... I certainly think it would be a good idea for exceptions to remain even when the series is modified. You can post this as a suggestion using the web interface or you can write to outwish at microsoft.com (I think that's the address for Outlook suggestions). SignatureBrian Tillman This thread has been dead for a while but I just got to it. I see Nikki's point. But what do you do if you set up a recurrence with "no end date" in the first place, and then change individual occurrences within that recurrence? If you ever want that recurrence to stop recurring in your calendar, you can only do that at the price of losing any record of these previous exceptions. That seems almost bug-like, or at least something that should be documented with a warning somewhere. > > thank you...finally the answer to the question!!!! i appreciate it! > > so, do you think that an adjustable recurrence series is possible for [quoted text clipped - 11 lines] > interface or you can write to outwish at microsoft.com (I think that's the > address for Outlook suggestions). > This thread has been dead for a while but I just got to it. I see > Nikki's point. But what do you do if you set up a recurrence with "no > end date" in the first place, and then change individual occurrences > within that recurrence? If you ever want that recurrence to stop > recurring in your calendar, you can only do that at the price of > losing any record of these previous exceptions. This is a correct observance. > That seems almost bug-like, or at least something that should be > documented with a > warning somewhere. Outlook itself warns you that you will lose exceptions when you make a change that will regenerate the event item (at least it does for me). Is that not good enough? SignatureBrian Tillman I can't find the warning Brian mentions in Outlook 2003. > > This thread has been dead for a while but I just got to it. I see > > Nikki's point. But what do you do if you set up a recurrence with "no [quoted text clipped - 12 lines] > change that will regenerate the event item (at least it does for me). Is > that not good enough? > I can't find the warning Brian mentions in Outlook 2003. As far as I can tell, there's nothing to "find". I just created a recurring appointment. then added some exceptions. I I then changed the series in a way that caused Outlook to have to generate the event over, by changing the end date of the recurrence. Outlook 2003 pops up the message "Any exceptions associated with this recurring appointment will be lost. If any of the exceptions are meetings, the attendees will not be notified. Is this OK?" Seems fairly clear to me. SignatureBrian Tillman Is there a way to quickly locate all such exceptions? > > I can't find the warning Brian mentions in Outlook 2003. > [quoted text clipped - 5 lines] > of the exceptions are meetings, the attendees will not be notified. Is this > OK?" Seems fairly clear to me. It should pop up when you make the change. If you need to end the occurrences, export then import it splits it into individual items. SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: dailytips-subscribe-request@lists.outlooktips.net Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM >I can't find the warning Brian mentions in Outlook 2003. > [quoted text clipped - 14 lines] >> change that will regenerate the event item (at least it does for me). Is >> that not good enough? |
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