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MS Office Forum / Outlook / Calendaring / December 2006

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how do i email my calander from microsoft outlook

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mantwins - 09 Dec 2006 11:02 GMT
i would like to email my weekly/monthly calander to my staff and associates

help!!!
Sue Mosher [MVP-Outlook] - 09 Dec 2006 13:14 GMT
In Outlook 2003 and earlier versons, the closest you can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For VBA code solutions that create an HTML-format mail message containing any single day's appointment list or 30 days of appointments, see:

http://www.outlookcode.com/codedetail.aspx?id=24
http://www.outlookcode.com/codedetail.aspx?id=1227

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

Outlook 2007 will make calendar sharing and distribution much, much easier. It will have the built-in ability to generate a nicely formatted email message listing your appointments, with an iCalendar attachment that other Outlook 2007 users can open to add your appointments to a new calendar that Outlook will create for them.

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

>i would like to email my weekly/monthly calander to my staff and associates
>
> help!!!
Brian - 09 Dec 2006 20:29 GMT
How do you "push" the Outlook data into the Word Calendar?
Signature

Brian

> In Outlook 2003 and earlier versons, the closest you can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.
>
[quoted text clipped - 14 lines]
> >
> > help!!!
Sue Mosher [MVP-Outlook] - 09 Dec 2006 20:41 GMT
You run the macro that is part of the Word template.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> How do you "push" the Outlook data into the Word Calendar?
>
[quoted text clipped - 3 lines]
>> >
>> > help!!!
Brian - 09 Dec 2006 21:05 GMT
And how would one do that in laymans terms?
Signature

Brian

> You run the macro that is part of the Word template.
>
[quoted text clipped - 5 lines]
> >> >
> >> > help!!!
Brian - 09 Dec 2006 21:09 GMT
Sue, sorry about that, I just ran the macro again and this time it filled in
all the appt.s .  Whenever I change or add an appt do I need to do this over
or will running the macro update it?
Signature

Brian

> You run the macro that is part of the Word template.
>
[quoted text clipped - 5 lines]
> >> >
> >> > help!!!
Sue Mosher [MVP-Outlook] - 09 Dec 2006 21:46 GMT
The macro copies the data in your calendar into a Word document. If the data in your calendar changes, you need to repeat the process and create a new document.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Sue, sorry about that, I just ran the macro again and this time it filled in
> all the appt.s .  Whenever I change or add an appt do I need to do this over
> or will running the macro update it?
>
>> You run the macro that is part of the Word template.

>>    
>> > How do you "push" the Outlook data into the Word Calendar?
[quoted text clipped - 4 lines]
>> >> >
>> >> > help!!!
Berkshire - 10 Dec 2006 00:54 GMT
Why not just...print to a PDF file & email that

>i would like to email my weekly/monthly calander to my staff and associates
>
> help!!!
Sue Mosher [MVP-Outlook] - 10 Dec 2006 00:57 GMT
Because not everyone has a PDF printer driver (although given the wide availability of free PDF programs, there's no reason why they shouldn't).

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Why not just...print to a PDF file & email that
>
>>i would like to email my weekly/monthly calander to my staff and associates
>>
>> help!!!
 
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