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MS Office Forum / Outlook / Calendaring / January 2007Automatically moving emails into the calendar.
Is there a way in Outlook 03 and/or 07 to automatically move email messages into the calendar to the date and time they were received? If this must be done with a rule, does anyone have one already setup? Thanks in advance and Happy New Year to all!!! Andy It is possible to use a rule to "Move" the email into the Calendar folder. However, the danger of doing what you wish, is that when the email moves into the calendar folder: - It will no longer be visible - It will not "auto-magically" turn into an appointment. Perhaps if you explain, in a little more detail, what your goal is with this email, someone may have a better solution for you. Nikki Peterson > Is there a way in Outlook 03 and/or 07 to automatically move email > messages [quoted text clipped - 5 lines] > > Andy Most all of my emails on the account I want to do this on are work related..ie responses from contractors, requests from other agencies etc...fire reports etc. I would like them stored on my calendar so I only have to look in 1 place on my computer or blackberry to find them, but more importantly can show them relationally to other things that were done the same day... Example. A contractor emails a request for a fire alarm inspection at 8:00AM. The inspection is completed at 12:00 the next day. The contractor complains that it took too long to get an inspection. Using only my calendar I can see/show his request vs. inspection in relation to everything else that had to be done in that period of time. Example 2. I receive via email, all incidents that the fire departments are dispatched to in my jurisdiction. Again, using only my calendar, I can see/show when these incidents took place, what else was going on in that time frame, determine any patterns in the times the incidents are happening and create a timeline of the incidents. Thanks again for any input on this and Happy New Year. Andrew > It is possible to use a rule to "Move" the email into the Calendar > folder. However, the danger of doing what you wish, is that [quoted text clipped - 17 lines] > > > > Andy I use Contacts and the Activities Tab on the Contacts. Example: Contact Name: Aunt Dori - I get an email from Aunt Dori - I set up a Meeting for Breakfast with her by dragging her Contact onto the Calendar and setting the time and date. When I open the Contact named "Aunt Dori" and select the ACTIVITIES tab, Outlook performs a quick find and brings into the view, all my activity with Aunt Dori. See Slipstick site for more information: http://www.slipstick.com/contacts/linkcontact.htm Nikki Peterson > Most all of my emails on the account I want to do this on are work > related..ie responses from contractors, requests from other agencies [quoted text clipped - 45 lines] >> > >> > Andy
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