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MS Office Forum / Outlook / Calendaring / March 2007

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Button option in an e-mail to others stating "Add to my Calendar"

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Belinda (L&D) - 17 Mar 2007 11:55 GMT
Hi there,

I need to send a large number of staff a confirmation e-mail stating they
have nominated to attend a certain training session and their request has
been approved.

In this e-mail I provide them with the date, time and location of their
training.

A large number of staff forget to attend because they don't add the training
sessions information to their Outlook Calendar with a reminder.

I don't send this e-mail in the form of an Invitation/Meeting Request
because I don't want to receive all the accept or decline e-mails.

I'd like to add a button to my confirmation e-mail that says "Add to my
Calendar" and when they click on this button it pasts the appropriate
information into their calendar and sets a reminder for them to attend the
training session.

Anyone able to help?

Thanks.
Sue Mosher [MVP-Outlook] - 17 Mar 2007 14:34 GMT
That would require creating a custom Outlook form with code behind it to create the appointment. The form would, of course, have to be published in the Organizational Forms library. See http://www.outlookcode.com/d/forms/holiday.htm for one approach.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Hi there,
>
[quoted text clipped - 19 lines]
>
> Thanks.
 
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