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MS Office Forum / Outlook / Calendaring / April 2007

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Outlook 2007 label/categories mess...

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atkscott@excite.com - 06 Apr 2007 11:59 GMT
I'm so disappointed with what MS did to Outlook 2007 with regards to
labels and categories. Our company has been using public calendars for
many years. We use labels to color code various events. The fact that
these label lists are part of the calendar object is very important to
us. It allows us to create a unique list/color coding for each
calendar instance. This has become a standard for us. With Outlook
2007 eliminating labels but adding color to categories, I was
concerned but thought we could make it work with the new colored
categories.

As it turns out, there's no way we can. The problem is that the
categories are now stored as a hidden item in the default calendar
folder. Seems like a good idea, categories are now consistent for the
user regardless of what client they use. But this means that the
categories are personal and there is no way to export/import the list
through the registry as in past versions. Big mistake...I'm all for
simplifying things but this change actually makes thing more
difficult.

So by eliminating the labels and by killing access to the categories,
there is no public/company-wide way to color code calendar events/
appointments. All they had to do is extend this idea to all calendar
objects, individually, and allow the object owner(s) to manage the
list (just like with labels). Ideally the owner could start from his
master categories and customize from there.

...Wow...unbelievable...I know that MS wants to phase-out public
folders and force everyone to sharepoint but come on. Surely MS must
realize that outlook is more than just a personal email
client...right?

So I will be rolling back our 75 seats to 2003 until MS hopefully
fixes this. Surely I'm not the only one with this problem...
Sue Mosher [MVP-Outlook] - 06 Apr 2007 14:15 GMT
> there is no way to export/import the list
> through the registry as in past versions.

Actually, you can import. Both OCT and the Outlk12.adm file for GPO have settings for deploying categories, appending them to what the user already has. This is the GPO entry:

KEYNAME Software\Policies\Microsoft\Office\12.0\Outlook\Preferences
  VALUENAME NewCategories

Delimit the new categories by semicolon.

That said, I'd suggest strongly that you file a support incident with Microsoft on this issue. I don't think they were aware of the impact that the change would have on organizations that have highly customized individual calendar folders shared either in Public Folders or in a mailbox.

I also expect that, since categories are now first-class programming objects, some enterprising developer will come out with a utility to assist in 2003 -> 2007 migrations.
Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> I'm so disappointed with what MS did to Outlook 2007 with regards to
> labels and categories. Our company has been using public calendars for
[quoted text clipped - 29 lines]
> So I will be rolling back our 75 seats to 2003 until MS hopefully
> fixes this. Surely I'm not the only one with this problem...
atkscott@excite.com - 07 Apr 2007 09:48 GMT
> Actually, you can import. Both OCT and the Outlk12.adm file for GPO have settings for deployingcategories, appending them to what the user already has. This is the GPO entry:
>
> KEYNAME Software\Policies\Microsoft\Office\12.0\Outlook\Preferences
>    VALUENAME NewCategories
>
> Delimit the newcategoriesby semicolon.

Thanks Sue. Unfortunately (correct me if I'm wrong) this will only set
the category text values and there's no way to automate the color
assignments via GPO or regedit...right? Our use of labels with
calendars is mainly a visual thing...

>That said, I'd suggest strongly that you file a support incident with Microsoft on this issue.

Without any Technet/MSDN or support subscription, what would you
suggest as the best way?
Sue Mosher [MVP-Outlook] - 08 Apr 2007 19:26 GMT
> Thanks Sue. Unfortunately (correct me if I'm wrong) this will only set
> the category text values and there's no way to automate the color
> assignments via GPO or regedit...right? Our use of labels with
> calendars is mainly a visual thing...

That would require custom programming.

> Without any Technet/MSDN or support subscription, what would you
> suggest as the best way?

If you have a retail copy of Office or Outlook, support incidents are free for the first 60 days after activation. Otherwise, it's up to you to decide whether it's worth your nickel to have put in your voice on this issue.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

>> Actually, you can import. Both OCT and the Outlk12.adm file for GPO have settings for deployingcategories, appending them to what the user already has. This is the GPO entry:
>>
[quoted text clipped - 12 lines]
> Without any Technet/MSDN or support subscription, what would you
> suggest as the best way?

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