How do I set up conference rooms to track resource availability?

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Assistance needed - 24 Apr 2007 00:12 GMT

My office has set up conference rooms as a separate public folder and it
doesn't check availability. Can you please advise on how to set up conference
rooms in the address book in order to check availability and to schedule
meetings using the room as a resource. I also want the busy/free to appear
when I choose the room in my meeting request.

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Nikki Peterson [MVP - Outlook] - 24 Apr 2007 01:22 GMT

Not with Public Folders. You need a mailbox that is configured to
be a resource.

The following articles explain in detail how to configure the resource
and how to book it correctly.

How to Set Up a Conference Room as a "Resource" in Outlook 2000
http://www.microsoft.com/technet/prodtechnol/exchange/2000/maintain/cfsetup.mspx

How to Successfully Book a Resource
http://www.microsoft.com/technet/prodtechnol/exchange/55/maintain/cfbook.mspx

291616 How to direct book a resource in Outlook 2002 or in Outlook 2003
http://support.microsoft.com/default.aspx?scid=kb;EN-US;291616

However, If you use Exchange Server I would suggest the use
of the AutoAccept Agent. We use this with great success.

Exchange 2003 Auto Accept Agent vs. direct booking
http://www.microsoft.com/downloads/details.aspx?familyid=5EAC9A70-699B-495A-A920
-82403305226B&displaylang=en

Nikki Peterson

> My office has set up conference rooms as a separate public folder and it
> doesn't check availability. Can you please advise on how to set up
[quoted text clipped - 3 lines]
> appear
> when I choose the room in my meeting request.

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