Hi,

We're using Outlook2003 with Exchange.  I'm trying to make it possible to do
room bookings in it rather than a spreadsheet.  Does anyone know either a way
to create a separate categories field or a good way to do room bookings?

Story so far:

Ideally each room could be set up as a resource individually but I can't see
a way to compare them side by side in a workable way (10 rooms and would need
to be in public area anyway).  I like the timeline view as availabilty is
there.

Working on a single shared calendar and using the location field is next
option (eg then grouping by location in timeline view) but it seems we can't
fix the location drop down options available so input error seem likely (eg
someone will book "room x" and someone else will book "Room  X" at the same
time.  It also doesn't allow an event to use more than one location and
recognise that it is in "room x" and in "room y" rather than in "room x, y"
or whatever.

Using a category for each room seems good (timeline view, grouped again) but
uses those categories which are the same for other parts of outlook - a bit
irritating but best option so far.  

Unless I've missed a trick on the above, I'd therefore like to setup a field
that let
user select one or more options.  A dropdown list is great but mutually
exclusive, a yes/no box for each room would be counted as a separate field
for each room (and therefore Outlook would nest the groupings).

Any help would be really appreciated.  Thanks.
Sam