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MS Office Forum / Outlook / Calendaring / July 2007

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Tracking Taskings in Outlook's Calendar

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SOF Guy - 05 Jul 2007 14:58 GMT
I need a way to use a separate Outlook Calendar (other than my personal
calendar) to track tasks I assign to other folks and receive reminders when
these tasks/subtasks are due in a manner similar to the one I get when
appointments on my personal calendar are due.  Although I can create a
separate calendar (Outlook 2003), I don’t get the reminders when due because
Outlook Calendar only does that for personal calendars.

I looked at Microsoft Project but it is overkill. It’s too complicated and
has too many features for my simple requirement.

Here's my situation. I learn of an event which requires periodic reports to
me from a subordinate. I need a calendar to indicate when these reports are
due and what type of report is required. I also need to be able to
sort/aggregate related reports (e.g., All reports on Smith’s trip.)

Does Microsoft have anything which will do that job? As I said, I think
Outlook Calendar would fill most -- if not all of my need -- if I can find a
way receive reminders from the second calendar.

Thanks.
Diane Poremsky - 05 Jul 2007 17:54 GMT
why not keep them in your calendar? use categories to keep them separate
from your own appts and use views to show or hide them.

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>I need a way to use a separate Outlook Calendar (other than my personal
> calendar) to track tasks I assign to other folks and receive reminders
[quoted text clipped - 31 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=a32bc1e1-b0e3-4
999-af8d-f2d3f79ae3a0&dg=microsoft.public.outlook.calendaring
Judy Gleeson (MVP Outlook) - 06 Jul 2007 00:22 GMT
Why not use Tasks that are Categorised?  They are a workflow tool and less
overkill than Project.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

> why not keep them in your calendar? use categories to keep them separate
> from your own appts and use views to show or hide them.
[quoted text clipped - 37 lines]
>>
>> http://www.microsoft.com/office/community/en-us/default.mspx?mid=a32bc1e1-b0e3-4
999-af8d-f2d3f79ae3a0&dg=microsoft.public.outlook.calendaring
SOF Guy - 06 Jul 2007 15:14 GMT
That's an option. However, the category option on my tasks is greyed out. How
would I fix that?

> Why not use Tasks that are Categorised?  They are a workflow tool and less
> overkill than Project.
[quoted text clipped - 52 lines]
> >>
> >> http://www.microsoft.com/office/community/en-us/default.mspx?mid=a32bc1e1-b0e3-4
999-af8d-f2d3f79ae3a0&dg=microsoft.public.outlook.calendaring
Judy Gleeson (MVP Outlook) - 09 Jul 2007 01:55 GMT
You mean that when you open a Task the Category button is greyed out? I have
never seen that. I have sen the Add button greyed out until you start typing
in the field to add a new Category.

Tyr this:

open a new Task - fully expanded in size. Click the Caetgories button
(bottom row) and select Master Category List.  Type a new Category name in
the window and click the Add button. OK. Now select that Category from the
list. OK.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

> That's an option. However, the category option on my tasks is greyed out.
> How
[quoted text clipped - 63 lines]
>> >>
>> >> http://www.microsoft.com/office/community/en-us/default.mspx?mid=a32bc1e1-b0e3-4
999-af8d-f2d3f79ae3a0&dg=microsoft.public.outlook.calendaring
 
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