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MS Office Forum / Outlook / Calendaring / July 2007Sharing calendar problems
A coworker has recently been upgraded to Outlook 2007 and has 'owner' rights to a shared calendar. Other coworkers also use the calendar, and they have Outlook 2003. Here's the problem: My Outlook 2007 coworker can make a change to the shared calendar and the other coworkers see them, but then when they make changes in return, her calendar is not updated with their subsequent changes (which she NEEDS to see). This has to do with color categories that are assigned to various items. If her coworkers change a color of an item, she doesn't see that it has been changed but the rest of the Outlook 2003 users do (and they aren't even calendar 'owners'). How can I solve this? Thanks Sounds like her coworkers might be using calendar color labels, when they should be using categories instead.  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 >A coworker has recently been upgraded to Outlook 2007 and has 'owner' rights > to a shared calendar. Other coworkers also use the calendar, and they have [quoted text clipped - 8 lines] > How can I solve this? > Thanks Yes, her coworkers are using color labels. So in Outlook 2003 they can use categories just like in 2007 instead of color labels? What would I have to do to change the coworkers over to categories instead of color labels and would this maintain their current settings/names/colors? Will this allow her to see their changes/updates then? Thanks again.. > Sounds like her coworkers might be using calendar color labels, when they should be using categories instead. > [quoted text clipped - 10 lines] > > How can I solve this? > > Thanks That's not quite what I said. Categories in Outlook 2003 do not work "just like in 2007" because they have no associated colors. The best solution would be for everyone to use the same Outlook version. Failing that, they all need to use categoriies, but the Outlook 2003 users will have to type them in and forego the color coding (unless you want to try to add automatic formatting rules based on categories -- not sure how well that would work across versions). SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Yes, her coworkers are using color labels. So in Outlook 2003 they can use > categories just like in 2007 instead of color labels? What would I have to do [quoted text clipped - 17 lines] >> > How can I solve this? >> > Thanks It would be good if formatting rules based on categories would work well across versions - but unfortunately we don't have the time necessary to figure that out (and it would take a lot of time to manually set them up on each individual computer). Would you recommend taking her back to Office 2003 where she was before (and was comfortable with)? Would she lose the ability to open any documents that she saved in 2007? > That's not quite what I said. Categories in Outlook 2003 do not work "just like in 2007" because they have no associated colors. > [quoted text clipped - 20 lines] > >> > How can I solve this? > >> > Thanks If there's no compelling reason for her to be using Office 2007, I'd roll back to Office 2003. If you download and install the document compatibility pack, she'll be able to open docx, docm, etc. files created in Office 2007. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > It would be good if formatting rules based on categories would work well > across versions - but unfortunately we don't have the time necessary to [quoted text clipped - 30 lines] >> >> > How can I solve this? >> >> > Thanks |
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