Calendar and Archiving

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Mount_Dreamer - 25 Jul 2007 15:16 GMT

I am attempting to archive my Calendar in Outlook 2003.
I have many old meetings, many of which have attachments. I do not want to
delete them, so I am trying to archive them.

Calendar> Properties and I do have the Calendar set up to archive anything
over 6 months old. File> Archive and force it to archive and it states that
it is archiving, and it does make an archive.pst file.

However, it does not remove the archived items from my Calendar. All of
them are still listed, the folder size has not shrunk at all even after
rebooting my laptop. Local Folder is 52421 KB and Server Folder is 38925
KB.

I had not luck searching the internet or Microsoft for the answer. Would
you have any suggestions?

Reply to this Message

Brian Tillman - 25 Jul 2007 20:59 GMT

> I am attempting to archive my Calendar in Outlook 2003.
> I have many old meetings, many of which have attachments. I do not
[quoted text clipped - 6 lines]
>
> However, it does not remove the archived items from my Calendar.

Display your calendar in a table view like Event and add the Modified date
column to the header line. Are the various modified dates more recent than
the archive interval you chose? Of so, that explains what you see. Why not
just manually move the dates you want to no longer see to the archive PST?

Signature

Brian Tillman

Reply to this Message

Mount_Dreamer - 26 Jul 2007 15:14 GMT

True, I could manually copy them over.
But, we are talking 100s of entries. Outlook Calendar can be archived, so
why isn't it? Is there something I am missing in the process, a simple check
in another menu perhaps?
As for modified date, I am showing last modified for some of these as being
in 2004.

> > I am attempting to archive my Calendar in Outlook 2003.
> > I have many old meetings, many of which have attachments. I do not
[quoted text clipped - 11 lines]
> the archive interval you chose? Of so, that explains what you see. Why not
> just manually move the dates you want to no longer see to the archive PST?

Reply to this Message

Brian Tillman - 26 Jul 2007 18:57 GMT

> True, I could manually copy them over.
> But, we are talking 100s of entries. Outlook Calendar can be
> archived, so why isn't it? Is there something I am missing in the
> process, a simple check in another menu perhaps?
> As for modified date, I am showing last modified for some of these as
> being in 2004.

I can't explain it, then.

Signature

Brian Tillman

Reply to this Message

Jocelyn Fiorello [MVP - Outlook] - 27 Jul 2007 04:38 GMT

I have occasionally had old items that would not archive. It usually
happened after I upgraded to a later version of Outlook -- no idea why. But
you will have to manually archive those items by moving them to the archive
.PST file. If you are looking at a table view, sort by whatever criteria you
like, then use either SHIFT+CLICK to select a range of items or CTRL+CLICK to
add individual items to your selection, then move them in a group to the
Archive file. Of course, the Archive file will have to be open in your
Folder List so you can do the drag and drop.

Signature

Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

> True, I could manually copy them over.
> But, we are talking 100s of entries. Outlook Calendar can be archived, so
[quoted text clipped - 18 lines]
> > the archive interval you chose? Of so, that explains what you see. Why not
> > just manually move the dates you want to no longer see to the archive PST?

Reply to this Message

Rate this thread: