Outlook 2007 - Assign color category on import

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dvenardos - 10 Aug 2007 19:28 GMT

Is there a way to assign a color category on import of iCal calendars? I have
multiple calendars to import and want to have them assigned to different
colors in the same calendar. (VB script would be fine)

Can you assign a color category to multiple items at the same time (e.g. all
the holidays)?

Can you change the default color of appointments so that the color is
different from the calendar (it tends to blend into the calendar)?

Thank you,
Don V.

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BillR [MVP] - 12 Aug 2007 15:32 GMT

" Is there a way to assign a color category on import of iCal calendars? "
they should have colors assigned already. I don't thin there is any more
control over it.

"Can you assign a color category to multiple items at the same time (e.go.
all
the holidays)?"

Possibly use Automatic/conditional formatting. I think you can only apply a
condition to an "All Day Event" though. Look in View | Current View |
Customize Current view - automatic formatting.

" Can you change the default color of appointments so that the color is
different from the calendar (it tends to blend into the calendar)?"
Changing the default Calendar color might help but will only apply to the
default Calendar. Look in Calendar Options. You could use Categories and
assign a Category to everything or use Automatic Formatting again.

Signature

Bill R MVP

> Is there a way to assign a color category on import of iCal calendars? I
> have
[quoted text clipped - 10 lines]
> Thank you,
> Don V.

Reply to this Message

dvenardos - 13 Aug 2007 20:56 GMT

> " Is there a way to assign a color category on import of iCal calendars? "
> they should have colors assigned already. I don't thin there is any more
> control over it.

They don't have a color category already assigned. Looks like I will have to
figure out some VB code.

> "Can you assign a color category to multiple items at the same time (e.go.
> all
[quoted text clipped - 3 lines]
> condition to an "All Day Event" though. Look in View | Current View |
> Customize Current view - automatic formatting.

Doesn't look like that will quite work. Seems like this is something a lot
of people would want to do, they even talk about holidays as an example of
something you would want to assign a category to...

> " Can you change the default color of appointments so that the color is
> different from the calendar (it tends to blend into the calendar)?"
> Changing the default Calendar color might help but will only apply to the
> default Calendar. Look in Calendar Options. You could use Categories and
> assign a Category to everything or use Automatic Formatting again.

Changing the color of the calendar also changes the color of the text. Again
poor design by MS. Oh, well it is what it is.

> > Is there a way to assign a color category on import of iCal calendars? I
> > have
[quoted text clipped - 10 lines]
> > Thank you,
> > Don V.

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Diane Poremsky - 13 Aug 2007 23:55 GMT

you can't apply categories on import unless the category is already on the
item - you can add categories to a large group of items two ways - select
all, r-click, categories or drag and drop using a group by category view.
http://www.outlook-tips.net/archives/2003/20030714.htm

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>> " Is there a way to assign a color category on import of iCal calendars?
>> "
[quoted text clipped - 46 lines]
>> > Thank you,
>> > Don V.

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dvenardos - 14 Aug 2007 02:26 GMT

I see the issue is that you can't select all appointments from the
day/week/month view, but in the All Appointments view lets you select all the
appointments and of course change the category. So I can set the category to
all the appointments imported into the base calendar and then import the
other calendars into new calendars and assign the categories in the same
manner and then use the Move option to combine into one calendar.

Thanks,
Don V.

> you can't apply categories on import unless the category is already on the
> item - you can add categories to a large group of items two ways - select
[quoted text clipped - 51 lines]
> >> > Thank you,
> >> > Don V.

Reply to this Message

Diane Poremsky - 14 Aug 2007 03:32 GMT

if all items imported at the same time belong in the same category, I would
import them into the calendar you want them in and add the modified time
field (created should also work on imports) and select all of the items with
the same import time - should save you a few steps.

But since you are using an ical and outlook 2007, you can open it directly
in outlook 2007 (double click to open), apply the category and drag or copy
to the other calendar.

Signature

>I see the issue is that you can't select all appointments from the
> day/week/month view, but in the All Appointments view lets you select all
[quoted text clipped - 75 lines]
>> >> > Thank you,
>> >> > Don V.

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