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MS Office Forum / Outlook / Calendaring / October 2007tasks vs Calendar
Im getting confused. You know sometimes how, if youve used a daily planner, or 'Week at a Glance' types of old fashioned daily schedule keepers, you often will make an entry about something you have to do on a given day as kind of a reminder? Well, in Outlook, I find that if I enter it in the Task applet, it doesnt show up in the Calendar, and vice versa. So apparently the tasks and the Calendar arent cross referenced. I dont know if this has bothered anybody else, but it confuses me.. Where is the best place to make an entry about some small task you need to do? .. Lets say you want to remind yourself that every other wednesday morning you want to go to the grocery store. You dont need an advanced reminder; just an entry for every other wed. Where would you make it? Put it on your calendar. If you don't want to clutter up your calendar with small tasks, make another calendar called Small Tasks and put them there. > Im getting confused. You know sometimes how, if youve used a daily planner, > or 'Week at a Glance' types of old fashioned daily schedule keepers, you [quoted text clipped - 9 lines] > need an advanced reminder; just an entry for every other wed. Where would > you make it? Use your tasks folder and set the reminder for the day in question and make it a recurring task.  SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Paul asked: | Im getting confused. You know sometimes how, if youve used a daily | planner, or 'Week at a Glance' types of old fashioned daily schedule [quoted text clipped - 9 lines] | you want to go to the grocery store. You dont need an advanced | reminder; just an entry for every other wed. Where would you make it? Use the TaskPad or ToDo Bar (you forgot to mention your version). Set Start and Due dates for Tasks and you can manage what you have to do and by when. Check out Categories as well! Here are some tips about how to post questions: http://support.microsoft.com/?id=555375 Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia Use your tasks folder and set the reminder for the day in question and make it a recurring task. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Paul asked: | Im getting confused. You know sometimes how, if youve used a daily | planner, or 'Week at a Glance' types of old fashioned daily schedule [quoted text clipped - 9 lines] | you want to go to the grocery store. You dont need an advanced | reminder; just an entry for every other wed. Where would you make it? I tried that, but, while it shows up in the Tasks applet, it wont show up on the Calendar. Id like all my tasks that I create using the Tasks applet to show up also on the Calendar, and I cant seem to get that to happen.. Events I enter on the calendar show up in the calendar, and tasks I enter on the Task page show up there, but never the twain shall meet.. Im using MS Office Outlook, version 2007. thanks. Use your tasks folder and set the reminder for the day in question and make it a recurring task. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Paul asked: | Im getting confused. You know sometimes how, if youve used a daily | planner, or 'Week at a Glance' types of old fashioned daily schedule [quoted text clipped - 9 lines] | you want to go to the grocery store. You dont need an advanced | reminder; just an entry for every other wed. Where would you make it? Then you may want to invest in a third party program, Taskline. It will link your tasks and calendar, plus do a whole lot of other useful things with your tasks. I have used it for several years now. Wonderful little program. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Paul asked: | I tried that, but, while it shows up in the Tasks applet, it wont | show up on the Calendar. Id like all my tasks that I create using [quoted text clipped - 22 lines] || reminder; just an entry for every other wed. Where would you make || it? In 2007 the To Do bar can be turned off. Turn your to do bar on. Then you'll see Tasks and flagged emails in a pane beside the Calendar. Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia >I tried that, but, while it shows up in the Tasks applet, it wont show up >on the Calendar. Id like all my tasks that I create using the Tasks applet [quoted text clipped - 21 lines] > | you want to go to the grocery store. You dont need an advanced > | reminder; just an entry for every other wed. Where would you make it? Ok, Thanks Judy.. I guess thats the next best thing.. But it seems so much more intuitive that tasks, whether you enter them directly on the calendar, or separately in the task program, should all appear on the calendar instead of separately.. I cant imagine anyone would Not use it this way, and yet Outlook insists in not integrating them. Really seems dumb on whats supposed to be an intergrated program. Paul > In 2007 the To Do bar can be turned off. Turn your to do bar on. Then > you'll see Tasks and flagged emails in a pane beside the Calendar. [quoted text clipped - 33 lines] >> | you want to go to the grocery store. You dont need an advanced >> | reminder; just an entry for every other wed. Where would you make it? > I cant imagine anyone would Not use it this way, I don't use it that way and I wouldn't want to. The Calendar is for appointments and meetings; places where I must _be_ (i.e., dentist appointment, department meeting). Tasks, on the other hand, are for things I must _do_. My tasks are usually non-specific in terms of time (i.e., "Call Mr. Smith", "Write report", or "Change toner cartridge"), but I do have some time-specific ones. SignatureBrian Tillman [MVP-Outlook] Sure thats fine for you.. But it shouldnt be much of a stretch for your imagination to realize that plenty of people's tasks are not free form like yours, but more time specific.. For instance, I might want to remind somebody to do something before a given event. Or I might want to remind myself next weekend to watch a given show. Or to polish the car. Or to change the oil. etc, etc.. These seem too 'small' for calendar issues, and yet, to put a time focus on them, thats what I have to do.. IN other words, MS has forced me to take tasks out of the realm of time specific entities which , despite your use of them, is just what the are for many people, and elevate them to the status of Appointments. Paul >> I cant imagine anyone would Not use it this way, > [quoted text clipped - 4 lines] > (i.e., "Call Mr. Smith", "Write report", or "Change toner cartridge"), but > I do have some time-specific ones. > Sure thats fine for you.. But it shouldnt be much of a stretch for > your imagination to realize that plenty of people's tasks are not > free form like yours, but more time specific.. Sure, but _you're_ the one who said he couldn't imagine anyone working in any other way, not I. SignatureBrian Tillman [MVP-Outlook]
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