Team Calendar

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Daniel - 02 Jan 2008 03:32 GMT

Hi, I need to find out information or implement a team calendar in Outlook
that everyone is able to see each other's calendar, so that people are able
to find out if he or she is in the office or out-station. It will be great if
there is a program that can integrate with Outlook, or does Microsoft already
have a function like that. We are talking about implementing on a large scale
basis. I do know that Microsoft has a function like that, but I am not
looking into that, as we need to go configure each individual PCs. Thanks in
advance for you assistance.

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Judy Gleeson (MVP Outlook) - 02 Jan 2008 04:42 GMT

If you use Microsoft Exchange, the function is already there. There are
many ways of viewing other people's Calendars such as Group Schedules,
giving permission to Calendars, using Public Folders.

You forgot to tell us the basics: version of Outlook and platform (eg
Exchange)

Here are some tips about how to post questions:
http://support.microsoft.com/?id=555375

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

> Hi, I need to find out information or implement a team calendar in Outlook
> that everyone is able to see each other's calendar, so that people are
[quoted text clipped - 9 lines]
> in
> advance for you assistance.

Reply to this Message

Daniel - 02 Jan 2008 06:11 GMT

We are using Exchange 2003 and the client is Outlook 2003. I understand where
you are coming from but if we were to use it on a large scale, means we have
to configure individually. Is there any programs that is already there in
Microsoft that we are able to integrate it with Outlook? Or any programs to
recommend? Thanks.

> If you use Microsoft Exchange, the function is already there. There are
> many ways of viewing other people's Calendars such as Group Schedules,
[quoted text clipped - 32 lines]
> > in
> > advance for you assistance.

Reply to this Message

Judy Gleeson (MVP Outlook) - 02 Jan 2008 07:31 GMT

If you set every user's Default permission on their Calendar to Reviewer,
the entire organisation will have access to each other's Calendar data
(unless marked private).

They can see that Calendar data when making a new appointment, when clicking
on an incoming email from that person, in any Group Schedules they choose to
make etc. For group schedules info: www.judygleeson.com/articles.aspx

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

> We are using Exchange 2003 and the client is Outlook 2003. I understand
> where
[quoted text clipped - 44 lines]
>> > in
>> > advance for you assistance.

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