Rules for auto accepting meeting invitations

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Steve Vincent - 10 Jan 2008 22:11 GMT

In Outlook 2003, can I set up rules to automatically accept meeting requests
from specific individuals? And another question: can I set up a rule to
automatically remove appointments from a meeting cancellation?

Thanks in advance,

Steve

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Diane Poremsky [MVP] - 11 Jan 2008 16:08 GMT

yes, create a rule looking for meeting requests and use run a script as the
action.

place this code in ThisOutlookSession and use it for the script.

Sub AutoAcceptMeetings(oRequest As MeetingItem)

If oRequest.MessageClass <> "IPM.Schedule.Meeting.Request" Then
Exit Sub

Dim oAppt As AppointmentItem
Set oAppt = oRequest.GetAssociatedAppointment(True)

Dim oResponse
Set oResponse = oAppt.Respond(olMeetingAccepted, True)
oResponse.Display

End Sub

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Diane Poremsky [MVP - Outlook]
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> In Outlook 2003, can I set up rules to automatically accept meeting
> requests
[quoted text clipped - 4 lines]
>
> Steve

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Steve Vincent - 11 Jan 2008 18:56 GMT

Diane,

Thank you, that works great! (I had to add an End If before the End Sub,
though ;-) I notice that it enters a Tentative appointment on the calendar
and doesn't generate a reply, and with cancellations, it leaves the appt on
the calendar, although it's marked "Cancelled". But these are probably good
things -- too much automation would leave me flying blind and not noticing
the changes to my calendar.

Thanks again! Your code was right on the money.
Steve

> yes, create a rule looking for meeting requests and use run a script as the
> action.
[quoted text clipped - 23 lines]
> >
> > Steve

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Dan G - 28 Feb 2008 19:01 GMT

Thanks for this code. I'm actually forwarding requests from my client email
to my company email so I have them on both calendars. Because of that, I'm
not interested in sending a response to the Meeting Organizer (and because it
prompts for the security warning). Is there anyway to just add the meeting
to my calendar without trying to send a repsonse?

> yes, create a rule looking for meeting requests and use run a script as the
> action.
[quoted text clipped - 23 lines]
> >
> > Steve

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