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MS Office Forum / Outlook / Calendaring / March 2008

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Can't delete attachment from one instance of recurring appointment

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Amit - 31 Mar 2008 11:18 GMT
I created a recurring appointment with an attachment in Outlook 2003, Exchange.
I deleted the attachment from one instance of a recurring appointment.

On re-opening the same instance - the attachment is still present. Why ?

Is this expected behaviour ?

If it is,  then Outlook should not allow deleting attachment from one
instance of recurring appointment.

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Amit

Brian Tillman - 31 Mar 2008 13:37 GMT
> I created a recurring appointment with an attachment in Outlook 2003,
> Exchange. I deleted the attachment from one instance of a recurring
[quoted text clipped - 4 lines]
>
> Is this expected behaviour ?

Recurring appointments are single entries in the calendar, with the
recurrences being generated on the fly for display in the day/week/month
views.  When you attach something to the initial recurring item, you may see
it on all the recurrences, but there is only ONE attachment.  When you
modify a recurrence, you add to an exceptions list that Outlook maintains
for that particular item.  In the case of an attachment, trying to remove it
from an individual occurrence can have no effect because there is only one
attachment and it is on the base item.  You're not actually removing
anything from the occurrence.

Additonally, while you can change things like occurrence time and they'll
stick (because of the exceptions list), if you modify the base entry in any
way that causes Outlook to recalculate the occurrences, all the exceptions
will be removed.
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Brian Tillman [MVP-Outlook]

Amit - 31 Mar 2008 17:03 GMT
Thanks Brian!!! Your descriptive explanation is very informative and useful.

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Amit

> > I created a recurring appointment with an attachment in Outlook 2003,
> > Exchange. I deleted the attachment from one instance of a recurring
[quoted text clipped - 19 lines]
> way that causes Outlook to recalculate the occurrences, all the exceptions
> will be removed.
Brian Tillman - 31 Mar 2008 19:00 GMT
> Thanks Brian!!! Your descriptive explanation is very informative and
> useful.

You're welcome.
Signature

Brian Tillman [MVP-Outlook]


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