Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Outlook / Calendaring / May 2008

Tip: Looking for answers? Try searching our database.

Automatically set reminder on meetings scheduled by others?

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
magellan792 - 03 Apr 2008 15:31 GMT
Lately I have been having a lot of meeting requests come in from other
Outlook users who have not set the reminder checkbox for their meeting.  When
I accept the meeting it then appears on my calendar but the reminder checkbox
is not set.  If I don't remember to go to my calendar and manually set the
reminder on the meeting,  I do not get a reminder.  I have become so
dependent on the reminders that this sometimes causes me to be late or even
miss meetings.    

Is there any way to automatically set the reminder when Outlook invites are
received?
Brian Tillman - 04 Apr 2008 01:39 GMT
> Lately I have been having a lot of meeting requests come in from other
> Outlook users who have not set the reminder checkbox for their
[quoted text clipped - 6 lines]
> Is there any way to automatically set the reminder when Outlook
> invites are received?

What version of Outlook.  Outlook 2003 seems to always use my default for
incoming requests.
Signature

Brian Tillman [MVP-Outlook]

magellan792 - 05 Apr 2008 16:24 GMT
I am running Outlook 2003 SP2.  Under Tools > Options I have Default Reminder
checked and set to 15 minutes.  One thing that seems to differ from what I
remember of previous versions of Outlook is that invites automatically go to
my calendar when I receive them regardless of whether or not I have
accepted/declined them.  Could that have something to do with it?  Any way to
turn off that behavior?  

> > Lately I have been having a lot of meeting requests come in from other
> > Outlook users who have not set the reminder checkbox for their
[quoted text clipped - 9 lines]
> What version of Outlook.  Outlook 2003 seems to always use my default for
> incoming requests.
Brian Tillman - 07 Apr 2008 13:41 GMT
> I am running Outlook 2003 SP2.  Under Tools > Options I have Default
> Reminder checked and set to 15 minutes.  One thing that seems to
> differ from what I remember of previous versions of Outlook is that
> invites automatically go to my calendar when I receive them
> regardless of whether or not I have accepted/declined them.  Could
> that have something to do with it?  Any way to turn off that behavior?

Invites are supposed to appear in your calendar as "Tentative" as soon as
you open them, before you accept or decline them.

If I get the chance, I'll play around a little to see if I can control the
reminders from only one side (the sender or receiver).
Signature

Brian Tillman [MVP-Outlook]

Brian Tillman - 10 Apr 2008 15:15 GMT
> If I get the chance, I'll play around a little to see if I can
> control the reminders from only one side (the sender or receiver).

Apparently I haven't paid enough attention to this in the past.  It appears
that the sender controls the reminder information.
Signature

Brian Tillman [MVP-Outlook]

Michael Bauer [MVP - Outlook] - 11 Apr 2008 07:14 GMT
Ok, if there's no other way, it should be possible to do it with some VBA
code. This sample does the opposite, it deletes the reminder:

http://www.vboffice.net/sample.html?mnu=2&pub=6&lang=en&smp=58&cmd=showitem

Instead of setting ReminderSet = False, set it to True. Additionally, you
must set ReminderMinutesBeforeStart to, say, 60 if you want the reminder an
hour before it's due.

Signature

Best regards
Michael Bauer - MVP Outlook
 Outlook Categories? Category Manager Is Your Tool:
 <http://www.vboffice.net/product.html?pub=6&lang=en>

Am Thu, 3 Apr 2008 07:31:01 -0700 schrieb magellan792:

> Lately I have been having a lot of meeting requests come in from other
> Outlook users who have not set the reminder checkbox for their meeting.  When
[quoted text clipped - 6 lines]
> Is there any way to automatically set the reminder when Outlook invites are
> received?
Sean - 22 May 2008 15:46 GMT
Here is the code with the necessary modification
--------------------------------------------------------------------------------
Private WithEvents Items As Outlook.Items

Private Sub Application_Startup()
 Dim Ns As Outlook.NameSpace

 Set Ns = Application.GetNamespace("MAPI")
 Set Items = Ns.GetDefaultFolder(olFolderInbox).Items
End Sub

Private Sub Items_ItemAdd(ByVal Item As Object)
 On Error Resume Next
 Dim Meet As Outlook.MeetingItem
 Dim Appt As Outlook.AppointmentItem

 If TypeOf Item Is Outlook.MeetingItem Then
   Set Meet = Item

   Meet.ReminderSet = True
   Meet.ReminderMinutesBeforeStart = 15
   Meet.Save

   Set Appt = Meet.GetAssociatedAppointment(True)

   If Not Appt Is Nothing Then
     Appt.ReminderSet = True
     Appt.ReminderMinutesBeforeStart = 15
     Appt.Save
   End If
 End If
End Su
--------------------------------------------------------------------------------

Go into Tools->Macros->Visual Basic Editor and then cut and paste the above
code.

Sean

> Ok, if there's no other way, it should be possible to do it with some VBA
> code. This sample does the opposite, it deletes the reminder:
[quoted text clipped - 19 lines]
> are
> > received?
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.