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MS Office Forum / Outlook / Calendaring / May 2005

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How do I e-mail an Outlook calendar view?

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SkipperScout - 30 Nov 2004 19:41 GMT
We need to e-mail an Outlook calendar view (week or month) to several
organizations outside ours, some who don't use Outlook.  Is there a way to do
this from Outlook?  Or do we just need to print it, scan it, & send the image?
Paukkule - 01 Dec 2004 16:43 GMT
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Paukkule

"SkipperScout" kirjoitti:

> We need to e-mail an Outlook calendar view (week or month) to several
> organizations outside ours, some who don't use Outlook.  Is there a way to do
> this from Outlook?  Or do we just need to print it, scan it, & send the image?
mettom - 27 May 2005 21:50 GMT
> We need to e-mail an Outlook calendar view (week or month) to several
> organizations outside ours, some who don't use Outlook.  Is there a way to do
> this from Outlook?  Or do we just need to print it, scan it, & send the image?
Sue Mosher [MVP-Outlook] - 27 May 2005 22:39 GMT
The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

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Sue Mosher, Outlook MVP
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    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

>> We need to e-mail an Outlook calendar view (week or month) to several
>> organizations outside ours, some who don't use Outlook.  Is there a way to do
>> this from Outlook?  Or do we just need to print it, scan it, & send the image?
 
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