Force an event to users calendars with no user intervention

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Capt_Ron - 09 Dec 2004 23:07 GMT

I need to force an event to everyone's calendar in our group. I need it to
just appear and not be done through an invitation.
Is this possible?

Exchange 2000, Windows 2000 Server

Thanks
Ron

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Milly Staples [MVP - Outlook] - 09 Dec 2004 23:57 GMT

How would you propose to populate the calendar (which only uses the Event
type of file format) without sending an event to the calendar?

What exactly are you trying to do or avoid doing? Sending meeting/event
invites is the whole purpose of having that option.

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
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After furious head scratching, Capt_Ron asked:

| I need to force an event to everyone's calendar in our group. I need
| it to just appear and not be done through an invitation.
[quoted text clipped - 4 lines]
| Thanks
| Ron

Reply to this Message

Capt_Ron - 14 Dec 2004 23:29 GMT

Here's what I need to do.
I have 200 people in our group that are, in a nutshell, computer ... Well
lets just say that most of them are not very computer literate.

Instead of inviting them and having to train them in outlook, I'd like to
force an event to their calendar with a reminder set.

I am an Exchange Admin, so permissions are not an issue.

Hope that helps.
Ron.

> How would you propose to populate the calendar (which only uses the Event
> type of file format) without sending an event to the calendar?
[quoted text clipped - 10 lines]
> | Thanks
> | Ron

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Milly Staples [MVP - Outlook] - 16 Dec 2004 03:38 GMT

Then you would need to set their Outlook profiles with auto-accept turned
on. Tools->Options->Calendar Options->Resource scheduling. If the user has
auto-accept turned on, your meeting would automatically populate once they
receive the meeting item.

By the way, I know that users can be a royal pain, but training them to use
the tools they have been given, in the long run, empowers them and keeps
those nasty calls "I lost my toolbar!" to a minimum. Users also appreciate
the knowledge and control over their own documents, meetings, spreadsheets,
etc.

Signature

After furious head scratching, Capt_Ron asked:

| Here's what I need to do.
| I have 200 people in our group that are, in a nutshell, computer ...
[quoted text clipped - 31 lines]
||| Thanks
||| Ron

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Sue Mosher [MVP-Outlook] - 10 Dec 2004 01:05 GMT

You would have to do this with a script and have write access to every
user's Calendar folder.

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Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I need to force an event to everyone's calendar in our group. I need it to
> just appear and not be done through an invitation.
[quoted text clipped - 4 lines]
> Thanks
> Ron

Reply to this Message