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MS Office Forum / Outlook / Calendaring / February 2005Users can see all details of my appointments
When somebody of our workgroup wants to invite me for a meeting, he or she can see all the details of my other appointments or meetings (I don't mean private appointments, details can't be seen). Of course, I don't want and I did not give this person the right myself. But strange, there are other co-workers, who cannot see the details. Now I would like to know: could it be that the rights were given by using the exchange server manager and how could this be done (maybe it is default?)? Thanks for any answer. Lance Lance, I just noticed that I posted about the same issue (on the same day). I KNOW there must be a way to alter this... when I look at the free/busy calendars of many users to schedule a meeting, many of them have their details hidden, while several others (including me) have theirs available. Our IT folks have been working on this for some time, and they can't figure it out. One work-around is to render all appointments "private"; at that point, the only thing others see on my calendar is "private appointment." I hope that someone can help us decipher this one! Check the permissions of your calendar that the default and anonymous users have permissions level of none. If it's set correctly there also check the permissions at your mailbox level. I'm haven't been involved in all the troubleshooting here but we had some permissions issues as well. Either as a result of moving from Exchange 5.5 to Exchange 2000, a difference in how the permissions are used because of the move, or we just had bad documention for our users and they weren't setting up sharing properly. Now with our upgrade to Outlook 2003 with the details features in meeting planner it brought to light we had a problem. - Michel > Lance, > [quoted text clipped - 8 lines] > the only thing others see on my calendar is "private appointment." > I hope that someone can help us decipher this one! Tools->Options->Calendar Options->Planner Options->Uncheck "Show Calendar Details in Grid."  Signature--? Milly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. After furious head scratching, m12321@worldnet.att.net asked: | Lance, | [quoted text clipped - 9 lines] | appointment." | I hope that someone can help us decipher this one! Hi Milly, Does this not effect only the client viewing? If I do this, I can no longer see other's details, but they can still see mine. The folder permissions at the Calendar level are, default and anonymous none. I have followed your advice and unchecked the planner options. Folks can still see the details in my free/busy. Any other nuggests of wisdom ol' wise ones? Kisses, The Schnugglebunny from T.O. > Tools->Options->Calendar Options->Planner Options->Uncheck "Show Calendar > Details in Grid." [quoted text clipped - 12 lines] > | appointment." > | I hope that someone can help us decipher this one! It just took a restart of the clients... To sum it all up: right click the calendar, properties, permissions, make sure default and anonymous are set to NONE Restart publishing and viewing clients. > Hi Milly, > [quoted text clipped - 26 lines] > > | appointment." > > | I hope that someone can help us decipher this one! I tried what you suggested Snugglebunny but that only seems to effect me being able to see other's calendar details. Thye can still see my details. I think that the control of whether or not someone else can see my details should be up to me not up to them. Because when they can see the details, they can just double click on an event detail box and then modify or delete that event that is in my mailbox on the Exchange server. I'm not sure what you mean by "Restart publishing and viewing clients", but I closed Outlook on their machines and that didn't help. What am I missing? Thanks, Greg > It just took a restart of the clients... > [quoted text clipped - 35 lines] > > > | appointment." > > > | I hope that someone can help us decipher this one! In Outlook, Tools->options->calendar option->planner options->show calendar details in grid. Uncheck this. Close and restart Outlook. (ensure Outlook actually closes). Signature--? Milly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. After furious head scratching, Greg asked: | I tried what you suggested Snugglebunny but that only seems to effect | me being able to see other's calendar details. Thye can still see my [quoted text clipped - 60 lines] ||||| appointment." ||||| I hope that someone can help us decipher this one! Milly, I'm not sure if I'm explaining this correctly or what but what you suggest doesn't work. We are running Exchange Server 2003 on a Windows 2003 Server and using Outlook 2003. If I do as you suggest, I can no longer see the details of other user's calendars while scheduling a meeting but they can still see (and edit) my details if they try to schedule a meeting. I have exited and restarted Outlook several times and rebooted several time (both my machine and the other user's) and I still get the same results. What is the proper way to keep other's from viewing (and editing) my details? Thanks, Greg > In Outlook, Tools->options->calendar option->planner options->show calendar > details in grid. Uncheck this. Close and restart Outlook. (ensure Outlook [quoted text clipped - 64 lines] > ||||| appointment." > ||||| I hope that someone can help us decipher this one! What are the default permissions set in ADUC? Signature--? Milly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. After furious head scratching, Greg asked: | Milly, | [quoted text clipped - 88 lines] ||||||| appointment." ||||||| I hope that someone can help us decipher this one! Where do I find the default permissions? On the "Security" tab or on the "Exchange Advanced" tab and the "Mailbox Rights" button? The "Security" tab shows several different groups (i.e. Domain Admins, Administrators, Self, System, etc.) with varying permissions but the group "Everyone" has no permissions. There are no individual users listed. The "Mailbox Rights" button/tab shows many of the same groups with the same varying permissions. However, on this tab, the groups "Everyone" and "Anonymous Logon" has read permissions that I can't remove because it says that they are inheriting their permissions. How do I turn off their inherited permissions? They don't however, have change permissions that the user's seem to have because they can open the details of an event/appointment and make changes to that event/appointment. What do I do next? Thanks, Greg > What are the default permissions set in ADUC? > [quoted text clipped - 90 lines] > ||||||| appointment." > ||||||| I hope that someone can help us decipher this one! |
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