Ok you sound like you've confused Tasks with Meetings.

If your team wants to allocate work (Tasks) and know who's working on what
and when it's due etc, Tasks are the way to do it.

Make a public Tasks folder, from here assign Tasks to each person.  This
folder will now record who's doing what.  Users will receive Task Requests
and will have their Tasks in their Tasks folder complete with reminders.

Judy Gleeson

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?> My office has an internal calendar to coordinate group tasks.
Appointments